Event Coordinator

Total Compensation: $55k - $65k

Position Summary

Gotham is looking for a detail-oriented and highly motivated Marketing Coordinator to support and execute a variety of marketing initiatives. This role focuses on event coordination, marketing logistics, internal communications, and vendor management. The ideal candidate is organized, collaborative, and thrives in a fast-paced, dynamic environment. The role is hybrid, but being in the office is required 1-2 days a week or as needed in Montvale, NJ.

Key Responsibilities

Event Planning & Execution

• Plan, coordinate, and execute a wide range of events including webinars, seminars, executive forums (e.g., golf outings, tradeshows, and sales trainings)
• Serve as on-site lead for all events to ensure flawless execution and attendee satisfaction.
• Manage end-to-end logistics: venue selection & contract negotiation, invitations, vendor coordination, AV entertainment, budget tracking, marketing giveaways, collateral and follow-up.

Internal Events & Support

• Support company-wide internal events such as Sales Kick-Offs, team dinners, employee events and the annual President’s Club trip.
• Collaborate with cross-functional teams including sales, operations, and communications for event planning and execution.
• Adheres to all company policies and security controls.

Marketing Operations & Logistics

• Maintain inventory and coordinate the ordering of all Gotham-branded marketing materials and promotional items.
• Organize and archive marketing deliverables and event collateral in SharePoint.
• Participate in monthly budget and vendor funding reviews, including tracking GL accounts and closing out expenses.

Communication & Content Support

• Assist with outbound communications including email campaigns, vendor messaging, and internal lead distribution.
• Capture content and images from events to support social media efforts and internal communications.
• Work with the communications team to ensure consistent messaging and branding.

Qualifications & Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent project management and time management skills with the ability to manage multiple priorities
• Exceptional verbal and written communication skills
• High attention to detail and strong organizational abilities
• Familiarity with social media platforms and best practices
• Knowledge of design and marketing tools such as Canva and Eventbrite is a plus
• Knowledge of Zoom and Microsoft Teams for webinar
• Must be a team player who can collaborate across departments
• Willingness to work evenings for events and travel locally (NY, NJ, CT) as required
• Must have reliable transportation