Account Specialist

Position Title: Accounting Specialist

Ministry Department: Accounting

Reports To: Director of Administration

FSLA Status: Hourly, Non-Exempt

Status: Full Time

Description: The Accounting Specialist performs a variety of general accounting duties within the department. Responsibilities for this position include but are not limited to accounts payable, accounts receivable, program savings, processing donation mail, banking activities, reconciling various general ledger accounts and other projects as assigned.

Responsibilities:

· Responsible for accounts payable including but not limited to receiving invoices, ensuring proper Director level authorization, coding, and disbursement. Input to the accounting system and completing payments to vendors.

· Responsible for collecting and recording payment for accounts receivable.

· Build and maintain strong working relationships with vendors. Manage vendor accounts in areas of compliance, insurance and payment tracking.

· Responsible for opening, sorting, and providing accountability for donations received; preparing and depositing checks via remote capture and cash bank deposits.

· Provide oversite to the daily thank you process for donations received ensuring receipts comply with IRS rules for receipting.

· Responsible for always understanding and following cash controls.

· Collect W-9 forms to create, disperse and file annual 1099’s.

· Prepare and send out annual year-end donation statements.

· Cash duties as assigned. May include deposits, withdrawals, balancing and individual record keeping. Maintain savings bank for people participating in the Recovery Program, verifying deposits, withdrawals, and maintaining documented internal controls.

· Process credit card transactions including Payment Card Industry Data Security Standard (PCI DDS) knowledge and understanding.

· Assist in preparation of monthly financial reports.

· Assist with grant accounting, gift-in-kind and other non-profit accounting requirements.

· Maintain the confidentiality and integrity of information, data, and records.

· Provide research and documentation for projects as requested. Assist with the annual financial audit.

· Properly use tact, diplomacy, discretion and judgment.

· Maintain sound internal control and record-keeping in the performance of job duties.

· Demonstrate strong interpersonal skills in the performance of job duties.

· Demonstrate good organization and communicational skills in the performance of job duties.

· Provide vacation coverage for other accounting staff.

· Perform other duties assigned or required by the Office Manager.

Minimum Job Requirements:

· Associates degree or higher in Accounting or related field, or 3 or more year’s equivalent field experience.

· Must have a committed personal relationship with Jesus Christ and belong to a Christian body of believers.

· Demonstrates appropriate behaviors and character traits of a Christian.

· A demonstrated passion for ministry, advocacy and issues surrounding homelessness and poverty.

· Agrees with and can sign the Good News Rescue Mission statement of Christian faith and be able to share that faith and knowledge with staff and clients.

Knowledge, Skills, and Abilities Required:

· Strong interpersonal and communication skills and the ability to work effectively with various departments.

· Team player focused on the overall success of the organization.

· Ability to perform complex accounting transactions.

· Ability to understand and monitor non-profit accounting.

· Excellent organizational and coordinating skills.

· Ability to foster a cooperative work environment.

· Ability to supervise/ train volunteers and staff to include organizing, prioritizing, and completing work assignments.

· Knowledge of computerized information systems used in the accounting department, i.e. Quickbooks (QB) and Microsoft Office suite with proficiency in excel.

· Knowledge of or ability to quickly learn the computerized information system used in the Fundraising department, i.e. Donor Perfect.

· Skilled in budget preparation, internal controls, accounting transactions and fiscal management.

Work Environment:
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. The environment is pleasant overall, though employees may occasionally have exposure to cold temperatures. The noise level is usually moderate.

Employees may encounter irate or irrational clients, who may or may not be under the influence of mind-altering substances such as cocaine, marijuana, alcohol, etc., or who may be mentally or physically disabled.

Employees may also be regularly exposed to some risk of communicable diseases from guests at the facility, including potential exposure to tuberculosis (TB) and other respiratory illnesses.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to walk, talk, and hear. The employee is also regularly required to sit and occasionally required to stand. Good manual dexterity is required for tasks involving the use of hands to operate a computer keyboard, handle objects, and perform detailed work. The employee is also required to reach with hands and arms.

The employee must occasionally lift and/or move up to 50 pounds, including going up flights of stairs.

Specific vision abilities required for this job include distance vision, color vision, depth perception, and peripheral vision. The employee is also required to have close visual acuity for tasks such as viewing a computer terminal.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pre-Employment Screening:

· Drug test

· Clean DMV record

· Must be insurable through GNRM’s auto insurance provider.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $19 - $21