Associate Manager - Secretarial

Job Purpose

The role is supposed to support in calling, holding, and convening meetings of Board of Directors, Audit Committee, Nomination & Remuneration Committee, Corporate Social Responsibility Committee ("Committee") and Shareholders Meetings including Annual General Meeting and Extra ordinary General Meeting(s), maintain statutory records and Agreements of the Company. Additionally involved in continuous monitoring of operations / managerial actions and ensuring they are compliant of statutes and corporate agreements and manage Fund Raising Activities.

ORGANISATION CHART

Chief Finance Officer --> Sr. Lead – Secretarial --> Associate Manager – Secretarial

Key Accountabilities

Responsibilities Key Performance Indicators (KPIs) Board & Committee Meeting Support

• Assist in conducting Board Meetings, Shareholders Meetings (AGM/EGM), and various Committee meetings including Audit Committee, Nomination & Remuneration Committee, Stakeholders Relationship Committee, and CSR Committee.
• Coordinate end-to-end activities for convening meetings, including drafting notices, agendas, minutes, and maintaining statutory records.
• Timely Compliances and Appropriate delivery
  
  

Secretarial & Securities Compliances

• Ensure adherence to Companies Act, SEBI Listing Regulations, and other applicable secretarial standards.
• Support compliance management through timely filings and maintenance of statutory registers and disclosures.
• Ensure ongoing compliance related to foreign currency bonds and listed Non-Convertible Debentures (NCDs), including disclosures, reporting, and investor communication.
• Ensure no penalties/ late filing fees are imposed on the Company and Appropriate delivery.
• Timely Compliances Support in fund raising Activities
• Assist in secretarial activities related to fund-raising transactions such as debt or equity issuance, including preparation of related resolutions, agreements, and filings.
• Timely Compliances and Appropriate delivery in terms of the organizational objectives.
  
  

Statutory and Secretarial Audits

• Provide necessary documentation, information, and support to facilitate Statutory and Secretarial Audits.
• Coordinate with auditors and ensure timely closure of audit observations.
• Data provided to Auditors within prescribed timeline Annual Report & Statutory Disclosures
• Assist in preparation of the Annual Report including Directors’ Report, Corporate Governance Report, and Management Discussion & Analysis.
• Maintain the company’s statutory disclosures and policies on the website as per regulatory requirements.
• Timely Compliances
  
  

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

• Registrar & Transfer Agents etc.
• Statutory & Secretarial Auditor
• Debenture Trustee
• External Consultants for various due diligence purposes
  
  

INTERNAL INTERACTIONS

• Finance & Accounts and operational teams
• Sector Secretarial Teams
• Secretaries of Directors and senior management.
  
  

FINANCIAL DIMENSIONS

• Meeting expenditure towards conducting meetings etc. and other services which may cost up to Rs. 15 lakhs per annum.
  
  

Other Dimensions

• Support provided in due Diligence of GMR Group
• Necessary support provided to legal team
  
  

Education Qualifications

• B.Com. CS
  
  

Relevant Experience

• 2-3 years in secretarial
  
  

COMPETENCIES

• Personal Effectiveness
• Legal and Corporate Law Activities (Practitioner)
• Corporate Records Management (Practitioner)
• Communication and Stakeholder Management (Practitioner)
• Board Administration and Support (Practitioner)
• Technology and Systems (Practitioner)
• Governance and Compliance Framework (Practitioner)
• Social Awareness
• Entrepreneurship
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Capability Building
• Strategic Orientation
• Stakeholder Focus
• Networking
• Execution & Results
• Teamwork & Interpersonal influence