What are the responsibilities and job description for the Invoicing Coordinator position at Glocap Search?
COMPANY: Corporate Contracting
POSITION: Invoicing Coordinator
LOCATION: New York, NY (Onsite 5 days/week)
HOURS: 8:00AM – 5:30PM
COMPENSATION: $80–90K base DOE discretionary bonus benefits
BACHELOR’S DEGREE: Required
Our client, a specialized logistics services company, is seeking an Invoicing Coordinator to support billing operations across project-based workstreams. This individual will be responsible for generating accurate invoices, partnering closely with accounting, project management, and logistics teams, and ensuring all billing aligns with project pricing, contracts, and timelines. The role requires strong attention to detail, cross-functional collaboration, and the ability to manage multiple priorities in a fast-paced environment.
RESPONSIBILITIES:
- Generate and issue invoices for completed and ongoing projects
- Partner with Principals, Project Managers, and Logistics teams to coordinate invoicing schedules
- Track project progress to ensure accurate and timely billing (ongoing and final)
- Compile, review, and validate billing data to ensure invoice accuracy
- Review invoices for proper categorization, pricing, and tax application
- Manage and expedite Purchase Orders to support timely billing cycles
- Adjust and reissue invoices as needed, including supporting documentation
- Review and validate third-party billing, including storage-related charges
- Maintain project trackers to monitor PO balances and billing status
- Review contracts and client billing terms to ensure compliance with rates, markups, and payment schedules
- Support audits, specialized billing projects, and ad hoc accounting initiatives
QUALIFICATIONS:
- Bachelor’s degree in accounting or related field preferred
- 3 years of relevant accounting or billing experience preferred
- Experience with SAP, PMWeb, and/or Ariba is a plus
- Familiarity with tax regulations, union labor environments, or time-and-material (T&M) billing is a plus
- High attention to detail and accuracy in financial data
- Strong organizational and time management skills
- Ability to manage multiple projects and deadlines simultaneously
- Excellent communication and cross-functional collaboration skills
- Proactive problem-solving and ability to resolve billing discrepancies efficiently
Salary : $80,000 - $90,000