Administrative Assistant

Our client, a prominent midtown investment firm, is seeking a TEMP Administrative Assistant to the CEO & CFO Office. This individual will predominantly focus on supporting the Executive Assistants to the CEO & CFO. The ideal candidate will be highly organized, proactive, flexible and detail oriented. This temp assignment will be about 2-3 months depending on the need of the firm.

Job Details

COMPANY: Investment Management

POSITION: TEMP Administrative Assistant to CEO & CFO Office

LOCATION: Midtown, New York – fully onsite

HOURS: 9:00am – 5:00pm

SALARY: $30-$45 an hour depending on experience

Responsibilities

• Provide support to the CEO’s and CFO’s EA’s- work closely with EA to support CEO & CFO together, EA to pass on tasks when needed and/or work together on events, special occasions, etc.
• Personal tasks- order/pickup coffee/drinks, breakfast/lunch when the CEO & CFO is in the office
• Manage CEO’s conference room- provide drinks/refreshments to guests and preparing and tidying up the area before and after each meeting
• Expense management- collect receipts, process invoices, and submit all expense reimbursement requests through Concur
• Provide backup support to EA’s as needed
• Contact management- adding & updating personal/business contacts in database
• Shipment management- send FedEx/USPS/UPS packages & tracking delivery progress.
• Update daily guest list check- input outside guests into security system

Qualifications

• Experience: 3-5 years of experience in an administrative assistant role (preferably out of finance or hospitality)
• Education: Bachelor’s degree preferred
• Language: Proficient in speaking Spanish and/or French and basic written skills preferred
• Organizational skills: Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail
• Confidentiality: High level of discretion
• Interpersonal skills: Warm, personable, loyalty, focus