Practice Assistant/Executive Assistant

Join a Prestigious Global Law Firm as a Practice Assistant—Be the Backbone of Seamless Legal Operations!

Are you a highly organized professional with a passion for supporting top-tier legal teams? Our elite international law firm client is seeking a dynamic Practice Assistant to elevate the team’s efficiency and client service. This is your chance to be at the heart of a vibrant, multicultural environment where your proactive approach and excellent administrative skills will make a real difference.

What You’ll Do

• Expertly manage and coordinate attorney calendars and travel arrangements, ensuring seamless scheduling and logistical support for domestic and international matters
• Prepare, proofread, and edit a wide array of legal and business documentation with precision and confidentiality
• Organize and maintain comprehensive files, case lists, and client information systems, including updates to firm databases
• Coordinate meetings, conferences, and hearings, handling logistics to facilitate successful proceedings
• Support billing, expense reports, and client-matter documentation, ensuring accuracy and timeliness
• Communicate effectively with internal teams and stakeholders, providing regular updates on project statuses and potential issues
• Proactively prepare the team for upcoming deadlines and commitments, Demonstrating initiative and attention to detail
• Occasionally travel to support the case team in key activities, demonstrating flexibility and commitment to team success
  
  

Required Skills

• Minimum of 5 years’ experience in a law firm or professional services environment
• Exceptional organizational abilities and attention to detail
• Strong proficiency in Microsoft Office suite (Word, PowerPoint, Excel, Outlook) and familiarity with legal software systems
• Excellent interpersonal and communication skills, capable of liaising effectively with senior management and diverse teams
• Demonstrated discretion and ability to handle sensitive, confidential information with integrity
• Proven multitasking skills in fast-paced, demanding settings
• Proactive, positive attitude with a drive for continuous learning and development
• Stellar follow-up skills, able to manage multiple priorities independently and efficiently
  
  

Nice To Have Skills

• Experience supporting international or cross-border legal or business teams
• Familiarity with billing and expense management software systems
• Previous exposure to legal case management systems such as Interaction or similar
  
  

Preferred Education & Experience

• Bachelor's degree or equivalent professional qualification preferred
• 5 years of relevant experience in a legal or high-stakes professional environment
  
  

Additional Requirements

• Flexibility to work outside core hours when necessary to support team objectives
• Willingness to travel as needed to support case team activities
  
  

Take the next step in your career—apply today and become an integral part of our international legal community!