What are the responsibilities and job description for the Office Coordinator (Reception + Operations Support) position at Glassolutions?
Overview
We’re seeking an organized and proactive Office Coordinator to join our glass and glazing company, supporting both reception and day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, can multitask effectively, and provides strong customer service. As the first point of contact for callers and visitors, you’ll help create a welcoming experience while keeping office operations running smoothly.
Responsibilities
- Answer and manage incoming phone calls, take messages, and direct inquiries appropriately
- Perform data entry and maintain accurate, organized records for new and existing customers and orders
- Assist with over-the-counter sales and provide support to walk-in customers
- Support the preparation of proposals, quotes, and purchase orders
- Track incoming orders and help maintain the company-wide delivery schedule
- Communicate with vendors regarding new and existing orders, follow-ups, and updates
- Assist with general office operations to ensure smooth day-to-day workflow
Qualifications
- Proficiency in Microsoft Excel and general computer skills
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
- Clear and professional communication skills (phone, email, and in-person)
- Prior administrative, office, or customer service experience preferred
- Sales experience or customer-facing experience is a plus
Join us as an Office Coordinator to be the welcoming face of our organization while supporting vital operational functions. This paid position offers an engaging work experience where your organizational talents will truly shine!
Pay: $22.00 - $27.00 per hour
Benefits:
- Health insurance
- Paid time off
Application Question(s):
- How comfortable are you with Excel? (Beginner, Intermediate, Advanced) What tasks have you used it for?
- Do you have experience in an administrative, sales, office, or customer-facing role? Please briefly describe.
Ability to Commute:
- Newburgh, NY 12550 (Required)
Work Location: In person
Salary : $22 - $27