Staff Accountant

Job Purpose:

Develop and maintain Accounts Receivable, manage billing processes and incoming payments. Perform monthly account reconciliations and journal entries. Assist in preparation of monthly financial statements and annual budget process. Support the CFO in carrying out the responsibilities of the Finance Department. Serve as backup for Payroll.

Job Requirements:

• Knowledge of accounting principles.
• Self-disciplined with ability to work independently.
• Excellent written and verbal communication skills.
• Ability to analyze data and apply concepts such as percentages and proportions to practical situations.
• Strong computer skills to include Microsoft Excel.
• Bachelor’s Degree in Accounting or Finance required.

Job duties:

• Create invoices in Rootstock based on progressive billing dates and shipment dates. Work with Sales and Project Manager to ensure accurate and timely invoicing. Submit invoices to customer according to their guidelines.
• Monitor A/R and contact customers regarding past due invoices. Document efforts in customer file.
• Address customer inquiries regarding invoices.
• Customer set up and account maintenance. Request and collect customer credit applications. Review new customer credit reports. Maintain customer sales tax exemption certificates.
• Maintain customer invoicing files. Contents should consist of invoices, shipper, sales orders, customer purchase orders and internal communications.
• Maintain prepayment files for select customers.
• Apply cash receipts to accounts receivable in Rootstock. Contact the customer if there is a discrepancy in invoice and payment amount.
• Deposit cash and checks for Girtz checking accounts. Maintain checking account activity utilizing bank’s on-line system and Girtz’ cash tracker spreadsheet. Enter cash activity in Rootstock daily.
• Maintain COO file. Create COOs for Girtz manufactured trailers and track Vanguard COOs. Ensure proper signing and distribution of COOs. Maintain sales jackets.
• Create temporary plates. Track usage and order additional plates as necessary.
• Maintain the Projected Shipments File.
• Perform monthly account reconciliations for selected accounts, creating and entering journal entries as needed.
• Write SOPs for all aspects of job.
• Assist with implementation of corporate internal controls and audits.
• Assist with annual physical inventory.
• Assist with internal and external audits.
• Assist with annual budget process.
• Provide backup assistance for Payroll processing.
• Work on projects for the finance department as assigned by the CFO.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Referral program
• Vision insurance

Work Location: In person