Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join a dynamic team. This vital role involves providing comprehensive administrative support to ensure the smooth operation of daily office functions. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with various office management tools.

Duties

• Serve as the front desk receptionist, greeting visitors and managing inquiries professionally.
• Operate multi-line phone systems efficiently, directing calls and taking accurate messages.
• Perform data entry tasks with precision, maintaining accurate records in digital and physical filing systems.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation, editing, and collaboration.
• Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record keeping.
• Assist with customer support by addressing client questions promptly and courteously.
• Coordinate office management tasks including filing, photocopying, scanning, and organizing documents.
• Maintain professionalism with phone etiquette while managing incoming calls and inquiries.
• Contribute to office efficiency through effective time management and organizational skills.

Qualifications

• Proven experience in office administration or clerical roles with a minimum of two years’ experience preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry applications.
• Familiarity with QuickBooks accounting software is highly desirable.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Exceptional communication skills; bilingual abilities are advantageous for serving diverse populations.
• Experience in customer service roles demonstrating professionalism and courteous interaction.
• Knowledge of phone etiquette and multi-line phone systems for professional call handling.
• Attention to detail in proofreading documents and maintaining accurate records.