Office Manager & Accounting Specialist (Part Time)

We are an innovative global beauty group operating with different brands in the professional cosmetics sector for over 60 years. Well established in more than 80 countries, with subsidiaries in Italy, Belgium, the United Kingdom, the Dominican Republic, Colombia and the United States.

GdC Beauty Group was born following the launch of a sustainable growth strategic plan with a clear objective: to become a leading international group.

We count on strong brands, recognized for their quality and values.

We are currently looking for a proactive and detail-oriented Office Manager & Accounting Specialist to join our US subsidiary.

Reporting directly to the US Country Manager, this role is responsible for ensuring the efficient day-to-day management of our accounting, administrative and office operations while supporting the continued growth of the business in close collaboration with our Global Finance team.

Main Responsibilities

This is a hands-on role that combines accounting, administration and office management responsibilities, playing a vital part in supporting the day-to-day operations of our Miami office. You will work closely with both the local team and our Global Finance department, ensuring efficient financial processes while helping to create a well-organized and productive workplace.

• Manage the day-to-day accounting activities, ensuring financial records are accurate and up to date.
• Process accounts payable and accounts receivable, including invoicing, collections and payment follow-up.
• Perform bank, customer and supplier reconciliations and support month-end closing activities.
• Maintain accounting records within the ERP system, including journal entries, fixed assets and master data.
• Coordinate supplier payments, banking transactions and foreign currency operations.
• Monitor sales orders, customer billing and pricing updates to ensure data accuracy.
• Support inventory reconciliations and operational controls.

• Coordinate purchase orders and follow up on inbound shipments and customs documentation.
• Manage relationships with suppliers and external service providers, resolving administrative and financial queries.
• Oversee general office operations, including travel arrangements, office supplies, facilities and local services.
• Prepare regular reports and provide administrative support to Finance, Sales and HR teams.
• Contribute to process improvements and support local business initiatives and compliance activities.

What we're looking for

• Bachelor's degree in Accounting, Finance, Business Administration or a related field.
• 3 years of experience in accounting, finance or office management.
• Strong knowledge of accounting principles and financial administration.
• Experience working with ERP systems (Microsoft Business Central is a plus).
• Proficiency in Microsoft Excel and Microsoft Office.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• A proactive mindset with strong problem-solving skills.
• Professional fluency in English. Spanish is a plus.

What we offer

• A key role within an international beauty group with a strong global presence.
• The opportunity to work closely with both the local USA team and our Global Finance department.
• A dynamic and collaborative working environment
• Part-time position (Monday to Friday, 9:00 AM – 1:00 PM).
• On-site role based in our Miami office.
• Immediate start preferred.