Properties & Contracts Specialist

Job Information

Job Title:   Properties and Contracts Specialist

Department(s): 5061 - Administration

Location(s):  Hutchinson Island

FLSA Status:  Non-Exempt

Job Overview

Responsible for a wide variety of contracting duties including drafting and administering various contracts such as real estate agreements and leases related to Georgia Ports Authority (GPA) properties and facilities. Ensures that compliance with legal, financial, regulatory and insurance requirements are met while supporting the strategic goals of the GPA prior to contract execution. Prepares reports; maintains contract logs and filing systems; orders office supplies for the Administration Division; works with internal teams, tenants, contractors and external stakeholders to administer and optimize GPA property use and contractual agreements. The position requires demonstrated skill in contracting and proven experience in all phases of the contract lifecycle. The Properties and Contracts Specialist works independently on assigned contracting tasks with general guidance from GPA's Properties and Contracts Manager. Work is performed in a professional office setting and in a team environment.

Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

Job Duties

• Draft, review and administer contracts, leases, and agreements for GPA properties and facilities to include monitoring and coordinating the contract process from contract generation to execution. Distribute copies of executed contracts and amendments to appropriate departments for compliance and implementation purposes.
• Ensure contract compliance with federal, state, and local regulations, as well as GPA policies. Revise contracts consistent with GPA’s standard terms, conditions, and limitations as a state entity. Preserve confidentiality of all confidential information and transactions.
• Maintain accurate records of contract terms, obligations, and renewal timelines. Maintain complete, orderly, accurate, and accessible working files and archives. Coordinate with legal counsel to address contractual risks and ensure legal soundness.
• Collaborate with other GPA departments on contract renewals, negotiations, and amendments. Act as a liaison between tenants, contractors, government agencies, and port departments. Handle incoming requests for new contracts from other GPA departments and external entities to gather information needed to draft a contract. Create electronic and/or paper files for each new contract. Draft and update a contract summary for each active file.
• Partner with GPA engineering to obtain drawings and surveys required as contractual exhibits.
• Conduct site visits and inspections to assess property conditions and adherence to agreements. Assist in resolving tenant issues, disputes, or non-compliance matters. Monitor tenant compliance with lease terms, rent payments, and maintenance obligations. Reviewing contract breaches and determining a response plan.
• Oversee leasing activities, including new leases, renewals, amendments, and terminations.
• Overseeing active contracts to identity, calendar, notify, and confirm completion and compliance with all deliverables in collaboration with responsible parties. Sustain and update the contract database for tracking purposes. Support electronic and paper contract files to include drafts, emails, correspondence, executed copies, and amendments.
• Track and analyze rental revenue, lease payments, and financial performance of properties. Assist in budgeting, forecasting, and revenue optimization strategies for port properties.
• Prepare reports, summaries, and presentations for management on contract and property status.
• Analyze contract clauses, obligations, and liabilities to prevent potential disputes and financial risks and to ensure compliance with applicable laws, regulations, and policies.
• Calculate annual rate increases and notify the counterparty and GPA billing.
• Record and internally distribute the monthly Consumer Price Index (CPI) report.
• Editing previously developed contracts according to new information or advice.
• Collaborate with engineering, finance, legal, and operations teams on property-related matters.
• Professional interaction with colleagues, other public agencies, developers, consultants, contractors, ocean carriers and the public.
• Helping with canceling contracts based on company policies.
• Provide on-going assistance to GPA staff on contract development and compliance issues.
• Keep informed of GPA’s Marine Terminal Operator Schedule and all changes thereto
  
  

Job Requirements

Knowledge, Skills, & Abilities

Knowledge of basic principles of contract law, contract administration and records management procedures and maintenance of files and file systems.Skill set related to preparing detailed, complete and timely reports and related documentation, as well as managing a variety of competing tasks and priorities while meeting deadlines.Proficiency in Microsoft Office and contract management software.Ability to demonstrate skills for success including analytical and critical thinking, decisiveness, ethical behavior, flexibility, initiative, planning, problem solving, sound judgement and time management; organize and work independently on multiple assigned tasks; work well under pressure, communicate clearly and concisely, both orally and in writing, with tact and courtesy.Ability to interpret, apply and communicate in a professional manners policies, procedures, instructions, contract requirements, and applicable laws and regulations to internal and external stakeholders.Ability for occasional site visits to GPA facilities.

Experience

• 4-6 years contract administration, real estate or property management within a government, law office, port authority or transportation/maritime industry. Preferred
  
  

Education

• Required High School Diploma or equivalent
• Preferred Bachelor's Degree in business administration, real estate, public administration or a related field.
  
  

Licenses & Certifications

• TWIC - Transportation Worker Identification Credential Required Upon Hire
• Driver's License - Valid state driver's license Required Upon Hire
• Certified Paralegal Preferred within 1-1/2 Yrs
  
  

Note: This job description is not necessarily an exhaustive list of all duties, responsibilities, job requirements, or working conditions associated with the job. Management reserves the right to revise the job or to require the performance of different or additional tasks. The employee must be able to perform the essential functions of the job, with or without reasonable accommodation, an without direct threat to the health or safety of others.

Revised: 7/22/2025

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