Administrative Assistant

Genesis Technical is seeking an Administrative Assistant 1 for a contract position in Wilsonville, AL.

Work schedule: 

• Monday-Friday 
• Duration: 1 year 
• Benefits included!

Desired Qualifications

Responsibilities include general administrative support including, but not limited to the following:

• Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
• Perform timekeeping and attendance reports accurately
• Process employee expense reports for covered and non-covered personnel File;
• Order office supplies
• Coordinate travel arrangements
• Schedule and coordinate logistics for meetings
• Gather data, compile information, and prepare reports
•  Maintain departmental record retention
•  Support all plant and department Safety initiatives
• Maintain Southern Linc phones including repairs and replacements
• Contact for vendor regarding copier/printer repairs
• Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
• Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
• Order flowers for sickness or bereavement for departmental time groups
• FMLA contact for departmental time groups
• Verify contractor timesheets by using Tableau and verifying backup documentation
• Backup for all Admin Assistants in other departments
• Provide superior customer service to all internal and external customers

Job Experience & Education:

• High school diploma or equivalent is required
• Two-year degree or vocational school/certification is preferred
• 0ne to Five years’ administrative experience required
• SHIPS, PeopleSoft, or other people management software experience preferred
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• Accounts Payable experience is preferred
• Experience with timekeeping systems preferred
• Experience working with union employees in a plant environment is preferred
• Extensive computer experience with proficiency in Microsoft Office applications is required

The required qualifications are listed below:

 • High school diploma or equivalent is required
• 0ne to Five years’ administrative experience required
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• Extensive computer experience with proficiency in Microsoft Office applications is required