Purchasing and Inventory Coordinator

Job Overview:

We are seeking a highly organized and proactive Purchasing & Inventory Coordinator to join our team. This role is critical to supporting our operations across multiple divisions, including alarms, systems, and portable fire equipment. The ideal candidate will be responsible for purchasing, vendor management, inventory control, and warehouse operations while providing exceptional internal support and maintaining accurate and efficient logistics.

Key Responsibilities:

Purchasing & Vendor Management

• Manage purchases across multiple divisions, consolidating orders to reduce freight costs.
• Source hard-to-find and obsolete parts using technical resources and vendor research.
• Support inside sales by quoting customers and tracking Work and Purchase Orders.
• Update product and material costs daily in the Service Manager system.
• Maintain and build strong vendor relationships with regular follow-ups.
  
  
  

Inventory Management

• Lead the bi-annual physical inventory for GPS and Sandusky locations.
• Track inventory transactions, including shipments and returns, with accurate reporting.
• Conduct daily inventory checks and maintain optimal stock levels.
• Rotate perishable truck items bi-annually and restock extinguisher trucks.
• Process product returns and RMAs, and monitor inventory credits and discrepancies.
  
  
  

Warehouse Operations

• Receive and organize incoming shipments and maintain updated order records.
• Ensure a clean, organized, and safe warehouse environment.
• Manage shipping logistics, including BOMs, labels, and secure packaging.
• Properly discharge and recycle used cartridges.
• Deliver parts to field technicians as needed.
• Complete truck sheets and update related Work Orders.
  
  
  

General Duties

• Review order acknowledgments to ensure accuracy.
• File claims for missing or damaged materials.
• Perform additional duties as assigned by leadership.
• Maintain consistent and reliable attendance.
  
  
  

Qualifications:

Required Skills:

• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• High-level customer service and interpersonal abilities
• Strong time management and prioritization skills
• Proficiency with basic math and inventory systems
• Problem-solving and analytical thinking skills
• Ability to work both independently and as part of a team
• Comfort with multitasking in a dynamic environment
  
  
  

Education & Experience:

• High school diploma or GED required; Associate’s degree preferred
• Minimum of 3 years’ experience in purchasing, inventory control, or warehouse operations
  
  
  

Physical Requirements:

• Ability to lift up to 50 lbs
• Frequent standing, walking, bending, and reaching
• Valid driver’s license with clean driving record
• Must be able to operate a tow motor safely
• Reliable and consistent attendance is essential