QuickBooks, Inventory, & Purchasing Coordinator

QuickBooks Inventory & Purchasing Coordinator Serendipity

On-site (Office-based role – Not Remote)

We’re looking for a detail-oriented QuickBooks, Inventory, & Purchasing Coordinator to join our team in Deerfield and take ownership of our daily accounting, procurement and inventory operations.

In this key on-site role, you’ll leverage your QuickBooks Enterprise expertise to manage day-to-day supply chain needs — working with inventory planners in procuring materials at optimal prices, maintaining accurate inventory levels, and helping control costs while ensuring we consistently meet customer demand alongside daily ERP functions.

Key Responsibilities:

• Manage all purchasing activities using QuickBooks Enterprise (QBE), including creating and issuing purchase orders
• Monitor and maintain inventory accuracy through regular audits and stock level tracking within QBE
• Research suppliers, negotiate pricing, and secure materials at the best possible terms
• Process and reconcile EDI transactions (via SPS EDI) that interface directly with QBE
• Coordinate inbound logistics, receive goods, and resolve any delivery or invoice discrepancies
• Analyze inventory and purchasing data in QBE QuickBooks to forecast needs and optimize ordering decisions alongside inventory planning
• Maintain clean, accurate records of all AR, AP, invoicing, inventory and purchasing activities

What You Bring:

• Strong QuickBooks proficiency — minimum 2 years hands-on experience using QBE with inventory and purchasing experience
• Experience with EDI processes (SPS EDI preferred) and how it integrates with QBE
• Solid understanding of inventory control principles and procurement best practices
• Advanced Microsoft Excel skills with the ability to analyze data and create reports
• 2 years of experience in inventory management, purchasing, or logistics (manufacturing/distribution preferred)
• Excellent communication skills for working with suppliers and internal teams
• Highly organized with strong attention to detail and problem-solving ability

This office-based role is perfect for a proactive, numbers-driven professional who enjoys working hands-on in QuickBooks Enterprise and wants to make a direct impact on cost savings and operational efficiency.

If you’re experienced with QBE advanced inventory module and general AP, AR workflows and ready to contribute in an on-site environment, we’d love to hear from you!