Document Control Specialist

Document Control Specialist

Location: Glastonbury, CT

Employment Type: Full-Time, In-office

Timing: Immediate

Position Overview

Gemma Power Systems is currently seeking a full-time Document Control Specialist to join our home office team in Glastonbury! This position reports to the Document Control Manager and is responsible for assisting in daily Document Control tasks, including supporting our document management system users and facilitating the review process for technical project documentation.

Primary Roles & Responsibilities

• Maintaining the files within the document management system (InEight Document) and supporting users by:
  1. Performing administrative duties (e.g., inviting users, creating folders, deleting files),
  2. Supporting users’ requests, as permitted (e.g., grant additional access/permissions in system),
  3. Providing basic training (e.g., how to post or search for files), and
  4. Troubleshooting based on user feedback directed to Document Control’s group email address (e.g., unable to log in).
• Processing and expediting of project documents (drawings, reports, and other technical documentation) by:
  1. Statusing files as part of the Engineering review process,
  2. Notifying parties involved in the review process of overdue reviews,
  3. Notifying project equipment suppliers and vendors of overdue submittals and re-submittals, and
  4. Participating in the initial non-technical review of files uploaded to InEight Document to ensure that basic requirements are met. For rejected files, the specialist must be able to articulate why files do not meet criteria.
• Auditing tasks:
  1. Electronic auditing of InEight Document project folders/files (e.g., misnamed files).
  2. Auditing of hard copy project site books during audits (organized by discipline).
  3. Additional reporting and auditing tasks, as assigned.
• Participating in continuous improvement activities:
  1. Reviewing processes and procedures related to Document Control.
  2. Meeting annual goals and objectives set for the department.
• Completing additional tasks:
  1. Working with Accounting and Engineering to process project vendors’ final payment requests (by confirming all Document Control requirements are met).
  2. Assisting with training new Document Control site personnel at the beginning of each project.

The above job responsibilities are intended to describe the general nature and level of work performed by individuals assigned to this position. The above list is not intended to be an exhaustive list of responsibilities, duties and skills required.

Desired Experience & Qualifications

• Bachelor’s degree or equivalent work experience required.
• Previous experience working in document management preferred.
• Previous experience working in a technical environment preferred.
• Previous experience using InEight Document preferred.
• Strong computer skills required – “second nature” capability with respect to common software including Excel, Word, Adobe, Outlook, and internet browsers.
• Exceptional communication skills required – must be able to communicate effectively in both verbal & written communication with all parties involved in a power plant project (including GPS office and site personnel, vendors, owners, and design engineers).
• Must be willing to travel to project job sites (especially in the initial phases to assist with project set-up); less than 5% of annual work schedule.

Gemma Benefits

• Advancement and Growth Opportunities
• Paid Time Off (PTO)
• Comprehensive Nationwide Health and Welfare Benefits
• Company-Sponsored Events
• Financial Planning and Savings Resources
• 401(k) Retirement Savings Plan
• Paid Holidays
• Work-Life Balance

About Gemma Power Systems:

Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power, renewable and industrial industry. Our wide-ranging and comprehensive experience comprises more than 15 GW installed capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, industrial and environmental facilities spanning the continental United States.

Additional information about Gemma Power Systems can be found at www.gemmapower.com.

Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected classification as established under federal, state, or local law.