What are the responsibilities and job description for the Executive Assistant position at GemHarvest Executive Recruiting?
Executive Assistant to CEO and Operations Specialist
Highly Successful Financial Services Recruiting Firm
Santa Monica, CA
Overview
A highly regarded recruiting firm in the financial services space is seeking an Executive Assistant to the CEO and Operations Specialist.
This is a hands-on role for a sharp, organized, and proactive professional who thrives in a fast-moving environment. You’ll work closely with the firm’s Founder & CEO and a small, collaborative team, supporting both professional and select personal matters while helping keep projects, communications, and operations running smoothly.
Highlights
- Partner directly with the CEO to manage calendars, priorities, projects, and follow-ups
- Contribute ideas, anticipate needs, and help improve structure and efficiency in a dynamic setting
- Coordinate meetings, calls, and correspondence, preparing agendas and drafting professional follow-ups
- Assist with travel logistics, vendor coordination, and occasional personal support
- Collaborate with operations leadership to streamline internal systems and maintain data accuracy
- Maintain CRM (HubSpot) data, lists, and spreadsheets to track recruiting and business development activity
- Competitive compensation package ($90,000 - $100,000 base plus bonuses ranging from $5,000 - $25,000, and excellent benefits)
Requirements
- 4 years of experience in an Executive Assistant or Operations role
- Exceptional organization, multitasking, and communication skills
- High comfort level with technology, spreadsheets, and process tracking
- Experience in financial services or recruiting environments is a plus
Salary : $90,000 - $100,000
