What are the responsibilities and job description for the Administrative Assistant position at Horizon Executive Suites?
Administrative Assistant Job Description
Our Horizon Executive Suites receptionist is the first face clients and tenants see when they arrive, so he/she is responsible for welcoming them and delivering exceptional customer service. This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall friendly and professional environment. This also includes performing ad hoc duties as needed to keep things running smoothly.
Responsibilities
- Set Up the office for the day
- Answer and direct phone calls in a polite and friendly manner
- Keep detailed and accurate records of messages for the Horizon property manager
- Welcome visitors in a warm and friendly manner, and answer any questions visitors may have
- Receive deliveries; sort and distribute mail
- Maintain reception area and all common areas in a clean and tidy manner at all times
- Take inventory of supplies and report to property manager when restock is needed
- Maintain kitchen well-stocked with amenities and maintain bathrooms well-stocked with supplies
- Replace trash bags in reception and kitchen when full
- Some secretary work for property manager
Scheduled Monday-Wednesday-Friday, 9am-5pm and Tuesdays and Thursdays 9am-3pm.