ACCOUNTING SPECIALIST

Summary

This position is responsible for providing financial, administrative, and clerical support with a focus on accounts receivable duties. By primarily working on the receivable side of the company’s finances, this Accounting Specialist position focuses on customer-related recordkeeping including accounting job file coordination, financial reporting, invoicing and receivables. Responsibilities include ensuring accuracy and efficiency of receivable operations during payment processing and monitoring of incoming payments for reconciliation and recovery. This position has a meaningful daily impact on company operations and financial transactions and shall remain focused on goals and objectives while cultivating good working relationships with the company team and our valued customers and partners.

Job Duties and Responsibilities

• Maintain timely and accurate accounts receivable files and records.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Process incoming payments and make bank deposits in compliance with financial policies and procedures.
• Audit and reconciliation of receipts routinely to ensure accounting accuracy.
• Investigate any irregularities with incoming and outgoing payments.
• Facilitate timely customer payments by routinely sending statements and reminders.
• Maintain good relationships with customers using responsive communication and active resolution of outstanding issues.
• Communicate customer account standing to management team, identify causation of slow-paying customers, and recommend strategies to enhance collections.
• Maintain customer job files to ensure timely documentation, recordkeeping accuracy, and workflow status.
• Generate routine financial summaries, statements and reports detailing accounts receivable status as directed.
• Document procedures and work instructions to ensure consistency, efficiency, and quality to assist with task standardization and error prevention.
• Assist with certain accounts payable activities to support accurate recordkeeping.
• Work collaboratively with all members of the company team to maintain open communication, mutual trust and respect, and shared responsibility.
• Other duties as assigned.

Expectations

• Attention to detail and commitment to accuracy.
• Maintain punctual, regular, and predictable attendance.
• Communicate clearly and directly, in spoken and written form, with coworkers and customers.
• Work collaboratively in a team environment with a spirit of cooperation.
• Follow directions to work independently.
• Respectfully take direction from manager.

Qualifications
To successfully perform this job, an individual must be able to carry out each essential duty satisfactorily, with or without reasonable accommodation and without posing a direct threat to the health or safety of themselves or others. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodation may be provided for individuals with disabilities to enable them to perform the essential functions of the role.

Benefits:

• 401k

• 401k Employer Matching Program

• Health Insurance

• Dental Insurance

• Vision Insurance

• Health Savings Account

• Employee Assistance Program

• Life Insurance

• Voluntary Life Insurance

• Short Term & Long Term Disability

• Paid Time Off