ACCOUNTING CLERK

Summary

This position is responsible for providing financial, administrative, and clerical support with a focus on accounts receivable duties.  By primarily working on the receivable side of the company’s finances, this Accounting Clerk position focuses on customer-related recordkeeping including accounting job file coordination, financial reporting, invoicing and receivables.  Responsibilities include ensuring accuracy and efficiency of receivable operations during payment processing and monitoring of incoming payments for reconciliation and recovery. Additionally, select accounts payable tasks will be assigned to support the overall operation of accounting.  This position has a meaningful daily impact on company operations and financial transactions and shall remain focused on goals and objectives while cultivating good working relationships with the company team and our valued customers and partners.

Job Duties and Responsibilities

• Maintain timely and accurate accounts receivable files and records.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Process incoming payments and make bank deposits in compliance with financial policies and procedures.
• Audit and reconciliation of receipts routinely to ensure accounting accuracy.
• Investigate any irregularities with incoming and outgoing payments.
• Facilitate timely customer payments by routinely sending statements and reminders.
• Maintain good relationships with customers using responsive communication and active resolution of outstanding issues.
• Communicate customer account standing to management team, identify causation of slow-paying customers, and recommend strategies to enhance collections.
• Maintain customer job files to ensure timely documentation, recordkeeping accuracy, and workflow status.
• Reconcile credit card statements including gathering documentation, matching transactions, identifying and correcting discrepancies and posting financial transactions.
• Generate routine financial summaries, statements and reports including detailing accounts receivable or accounts payable status as directed.
• Document procedures and work instructions to ensure consistency, efficiency, and quality to assist with task standardization and error prevention.
• Assist with various accounts payable activities to support accurate recordkeeping.
• Work with third-party service providers to report and reconcile financial transactions.
• Work collaboratively with all members of the company team to maintain open communication, mutual trust and respect, and shared responsibility.
• Other duties as assigned.

Expectations

• Follow directions to work independently and/or as a supportive team member.
• Attention to detail and commitment to accuracy.
• Communicate clearly and directly, in spoken and written form, with coworkers and customers.
• Maintain punctual, regular, and predictable attendance.
• Work collaboratively in a team environment with a spirit of cooperation.
• Respectfully take direction from manager.

Qualifications

To successfully perform this job, an individual must be able to carry out each essential duty satisfactorily, with or without reasonable accommodation and without posing a direct threat to the health or safety of themselves or others. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodation may be provided for individuals with disabilities to enable them to perform the essential functions of the role.

Education Requirement

• High School Diploma/GED equivalent.
• Associate’s Degree in Accounting or Business Administration; or equivalent combination of education and experience.

Skills Requirement

• Experience with Accounting Software.
• Knowledge of ERP systems.
• Basic understanding of accounting principles and bookkeeping.
• Responsible cash handling
• Strong mathematical skills.
• Intermediate to advanced spreadsheet skills.
• Intermediate word processing skills.
• Proficient in 10-key by touch.
• Data entry skills.
• Attention to detail and accuracy.
• Ability to problem-solve using deductive reasoning.
• Ability to perform scanning, filing and record keeping tasks.
• Ability to understand, analyze and maintain financial reports.
• Comfortable working with budgets, payroll, revenue, and forecasting.
• Strong customer service skills.

Preferred

• Understanding of GAAP.
• Experience with Audits or Internal Controls.

Experience

• Minimum 5 years of practical experience in accounts receivable, including invoicing, reconciling incoming payments (cash, checks, ACH, credit cards), preparing bank deposits, payment posting, and customer account reconciliation.
• Demonstrated experience auditing transactions and resolving payment discrepancies or irregularities.
• Experience communicating with customers regarding billing, statements, collections, and account status.
• Experience generating financial reports and summaries for management review.
• Experience working with accounting software and financial systems (ERP or accounting platforms preferred). 
• Experience documenting procedures or work instructions to support consistency and process improvement.

Physical Requirements

• Standing – < 1 hour per day.
• Sitting -  5-6 hours per day.
• Walking – 1-2 hours per day.
• Lifting – Up to 25 lbs.
• Carrying – Up to 25 lbs.
• Pushing/pulling – Up to 25 lbs.
• Environment – Inside 100% of the time.

Benefits

• 401k
• 401k Employer Matching Program
• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Employee Assistance Program
• Life Insurance
• Voluntary Life Insurance
• Short Term & Long Term Disability
• Paid Time Off

Salary : $26 - $30