What are the responsibilities and job description for the Sales Catering Coordinator position at Garden of the Gods Resort and Club?
Company Description Garden of the Gods Resort and Club is a private country club luxury resort and wellness community in west Colorado Springs, perched on a mesa with panoramic views of Pikes Peak and the Garden of the Gods National Natural Landmark. The property features a 27-hole private golf course, indoor and outdoor tennis courts, fine and casual dining, fitness programs, a seasonal family recreation center, and distinctive social events. The resort offers 56 spacious guest rooms and suites, all designed to showcase the surrounding natural scenery, along with flexible indoor and outdoor venues for weddings, corporate meetings, retreats, and private events. Guests and members also enjoy a full-service Spa & Salon with advanced therapeutic treatments, salon services, fitness facilities, and a heated outdoor infinity pool. Garden of the Gods Resort and Club provides a variety of membership options tailored to different lifestyles and interests.
Role Description The Sales Catering Coordinator is a full-time, on-site role located in Colorado Springs, CO, responsible for supporting the sales and catering teams in planning and executing events such as weddings, corporate meetings, retreats, and social functions. This role manages event inquiries, prepares proposals and contracts, maintains group and event files, and assists with menu planning and event detailing in coordination with culinary and banquet teams. The coordinator communicates with clients throughout the planning cycle, confirms event logistics, updates banquet event orders, and ensures accurate information is shared with internal departments. Daily responsibilities include responding to phone and email inquiries, updating sales and catering systems, tracking deadlines, coordinating site tours, and assisting with billing and post-event follow-up. The role works closely with sales, catering, operations, and front-of-house teams to deliver seamless, guest-focused experiences that reflect the resort’s standards of service and hospitality.
Qualifications
- Candidates should possess strong Communication and Customer Service skills, with the ability to interact professionally with clients, members, and internal teams.
- Candidates should possess Sales and Catering Sales skills to support lead generation, proposal creation, upselling opportunities, and closing event business.
- Candidates should possess Catering skills, including basic understanding of event menus, banquet logistics, and coordination of food and beverage details.
- Experience in hospitality, resort, country club, or event planning environments is beneficial.
- Strong organizational skills, attention to detail, and the ability to manage multiple events and deadlines simultaneously are required.
- Proficiency with office software and event or CRM systems (e.g., Microsoft Office, catering/event management platforms) is preferred.
- Ability to work on-site, including occasional evenings, weekends, and holidays based on event schedules.
- High school diploma or equivalent required; further education in hospitality, business, or a related field is a plus