What are the responsibilities and job description for the Office Assistant position at Gana-A'Yoo, Limited?
OFFICE ASSISTANT | GANA-A'yOO, LIMITED
Job Title: Office Assistant
Tier: 1
Type of Position: Full-Time, Temporary
Schedule: Monday-Friday 8:00am-5:00pm
Location: Anchorage, AK
Travel Requirements: Minimal travel may be required
FLSA Classification: Non-exempt
Reports to: Special Assistant/Shareholder Services Administrator
Job Overview
The Office Assistant serves as a courteous first point-of-contact for internal and external stakeholders. Successful applicant must be comfortable working with a high degree of detail and discretion, in a sometimes fast paced environment, and ability to incorporate new and effective processes to achieve better results.
At Gana-A'Yoo, Limited (GYL), we empower our employees in their careers. When you work with us, we will encourage you to follow your passions, and we promise to be committed to your safety, well-being, and professional development.
We treat our team members well – because it's the right thing to do, and because it makes good business sense. At GYL, you will contribute to our mission, making a difference in the lives of our Alaska Native shareholders community. We work with our clients to develop creative solutions with an emphasis on our respect for our land, culture, language, tradition, and one another.
WORK ENVIRONMENT
This position will primarily work in an office setting. The office environment is professional, collaborative, and conducive to focused work. The typical office amenities and equipment, including computers, phones, and other necessary tools, will be provided. Travel is required. Travel may include long flights, travel by small aircraft carrier, snowmachine/atv or watercraft, and extended stays in remote areas of Alaska.
PHYSICAL DEMANDS
SEDENTARY WORK
The position involves predominantly sedentary work. Most tasks will be performed while sitting at a desk or a computer workstation.
SCREEN TIME
Extensive use of computer screens and keyboards is required. The role involves working in various software applications and may require extended periods of screen time.
LIFTING & CARRYING
Minimal physical effort is required. Occasionally, the employee may need to lift or carry light office supplies or materials.
MOBILITY
The employees will need to move around the office to attend meetings, access shared resources, and collaborate with team members.
OCCUPATIONAL HEALTH & SAFETY
The company is committed to maintaining a safe and healthy working environment. All employees are expected to adhere to safety guidelines and report any safety concerns.
ACCOMMODATIONS
The company is committed to providing reasonable accommodations to employees with disabilities. Individuals with specific accommodation needs are encouraged to discuss them with the Human Resources Department.
About Gana-a'yoo, Limited
GYL is an Alaska Native-Owned Village Corporation serving its more than 2,000 Native shareholders and four villages located along the Yukon River. Alaska Native Corporations are the result of the passage of the Alaska Native Claims Settlement Act, which was signed into law in 1971. The act was intended to resolve long-standing issues surrounding aboriginal land claims, to stimulate economic development throughout Alaska, as well as to settle land and financial claims.
As a historically nomadic people who relied on each other, the concept of sharing is essential in Athabascan tradition. For thousands of years small groups would band together to share resources, helping to ensure both the success and survival of the group. In the Koyukon Athabaskan language, Gana-A'Yoo means "friends together," which is reflected in our logomark's firm arm grip and the value we place on building long-term relationships.
This was the underlying sentiment in 1978 when the shareholders of the villages of Galena, Koyukuk, Nulato and Kaltag made the decision to join together as "friends" and merge into one for-profit village corporation. The company has strong social and cultural ties to its villages and is committed to meeting its economic, social, and cultural obligations to its shareholders.
EQUAL OPPORTUNITY STATEMENT
GYL is an equal opportunity employer. All qualified applicants will receive consideration for employment, without regard to race, color, sex, national origin, religious beliefs, age, disability, U.S. veteran status, or any other legally protected characteristics.
Job Title: Office Assistant
Tier: 1
Type of Position: Full-Time, Temporary
Schedule: Monday-Friday 8:00am-5:00pm
Location: Anchorage, AK
Travel Requirements: Minimal travel may be required
FLSA Classification: Non-exempt
Reports to: Special Assistant/Shareholder Services Administrator
Job Overview
The Office Assistant serves as a courteous first point-of-contact for internal and external stakeholders. Successful applicant must be comfortable working with a high degree of detail and discretion, in a sometimes fast paced environment, and ability to incorporate new and effective processes to achieve better results.
- This position will not start until approximately beginning of April 2026**
- Act as the company's first point of contact, by greeting in-person visitors to the office.
- Answer phone calls, respond to all general email inquiries, greet guests, and route all employee and participant questions to the proper staff.
- Assistant with the preparation of travel arrangements for board members, committee members, and others as requested.
- Maintains physical space, ensuring a safe, clean, and functional environment.
- Create, file, organize, and maintain any files and folders.
- Make photocopies, transmit documents, order office supplies, and perform other clerical functions.
- Collect, sort, distribute and prepare mail message and courier deliveries.
- Schedule department and Board related meetings and events.
- Assist Shareholder Services with tasks; communicate the importance of stock wills, assist with the transfer of shares, update shareholder demographics in database, verify shareholder enrollment and assist with distribution of dividends.
- Provide assistance to other departments as needed.
- Assists with tasks related to facilities coordination.
- Ensures safety standards are followed throughout the facility.
- Performs incidental tasks related to the position as well as various duties, as assigned, to support the overall objectives/goals of the team while maintaining a positive attitude.
- Gana-A'Yoo shareholder or descendant of an original shareholder
- Effective communication skills, oral & written
- Effective customer service skills and telephone etiquette.
- Experience in Microsoft Office programs preferred
- Ability to make sound decisions and exercise good judgement.
- Ability to work collaboratively with other team members
- Strong organizational skills, attention to detail
- Ability to prioritize workload and adapt to changing priorities.
- Maintain a high degree of sensitivity regarding confidential information.
- Experience in Alaska Native Corporations preferred but not required
- Ability to pass a background and drug screening.
At Gana-A'Yoo, Limited (GYL), we empower our employees in their careers. When you work with us, we will encourage you to follow your passions, and we promise to be committed to your safety, well-being, and professional development.
We treat our team members well – because it's the right thing to do, and because it makes good business sense. At GYL, you will contribute to our mission, making a difference in the lives of our Alaska Native shareholders community. We work with our clients to develop creative solutions with an emphasis on our respect for our land, culture, language, tradition, and one another.
WORK ENVIRONMENT
This position will primarily work in an office setting. The office environment is professional, collaborative, and conducive to focused work. The typical office amenities and equipment, including computers, phones, and other necessary tools, will be provided. Travel is required. Travel may include long flights, travel by small aircraft carrier, snowmachine/atv or watercraft, and extended stays in remote areas of Alaska.
PHYSICAL DEMANDS
SEDENTARY WORK
The position involves predominantly sedentary work. Most tasks will be performed while sitting at a desk or a computer workstation.
SCREEN TIME
Extensive use of computer screens and keyboards is required. The role involves working in various software applications and may require extended periods of screen time.
LIFTING & CARRYING
Minimal physical effort is required. Occasionally, the employee may need to lift or carry light office supplies or materials.
MOBILITY
The employees will need to move around the office to attend meetings, access shared resources, and collaborate with team members.
OCCUPATIONAL HEALTH & SAFETY
The company is committed to maintaining a safe and healthy working environment. All employees are expected to adhere to safety guidelines and report any safety concerns.
ACCOMMODATIONS
The company is committed to providing reasonable accommodations to employees with disabilities. Individuals with specific accommodation needs are encouraged to discuss them with the Human Resources Department.
About Gana-a'yoo, Limited
GYL is an Alaska Native-Owned Village Corporation serving its more than 2,000 Native shareholders and four villages located along the Yukon River. Alaska Native Corporations are the result of the passage of the Alaska Native Claims Settlement Act, which was signed into law in 1971. The act was intended to resolve long-standing issues surrounding aboriginal land claims, to stimulate economic development throughout Alaska, as well as to settle land and financial claims.
As a historically nomadic people who relied on each other, the concept of sharing is essential in Athabascan tradition. For thousands of years small groups would band together to share resources, helping to ensure both the success and survival of the group. In the Koyukon Athabaskan language, Gana-A'Yoo means "friends together," which is reflected in our logomark's firm arm grip and the value we place on building long-term relationships.
This was the underlying sentiment in 1978 when the shareholders of the villages of Galena, Koyukuk, Nulato and Kaltag made the decision to join together as "friends" and merge into one for-profit village corporation. The company has strong social and cultural ties to its villages and is committed to meeting its economic, social, and cultural obligations to its shareholders.
EQUAL OPPORTUNITY STATEMENT
GYL is an equal opportunity employer. All qualified applicants will receive consideration for employment, without regard to race, color, sex, national origin, religious beliefs, age, disability, U.S. veteran status, or any other legally protected characteristics.