What are the responsibilities and job description for the Legal Assistant position at Gallivan, White & Boyd, P.A.?
JOB DESCRIPTION: Legal Assistant
(Full -Time, Non-Exempt)
Structure: The Legal Assistant is responsible for increasing attorney efficiency and enabling the Firm to provide excellent client service, in accordance with this position description.
The Legal Assistant shall coordinate office activities for Attorneys, performing a variety of legal assistant duties, such as, scheduling hearings, preparing legal documents and correspondence, docketing cases, and maintaining court dockets and diaries, filing, and providing information and direction to others. The work requires knowledge of legal, clerical, and office practices.
Goals: The Legal Assistant is responsible for assisting in moving the firm toward the following goals:
- Increasing attorney efficiency
- Enable the Firm to provide excellent client service
Requirements:
- Strong Computer Skills - experience with Microsoft Office (Word, Outlook,
- Excel, and PowerPoint)
- Good Oral and Written Communication
- Interpersonal Skills - ability to work with many different personalities
- Ability to multi-task
- Ability to handle sensitive information confidentially and take proper precautions to protect information electronically and physically
- Strong technological skills to include ability to electronically organize and manipulate documents; ability to effectively manage calendars; strong knowledge of Microsoft Office (Work, Outlook, Excel, and PowerPoint)
- Strong organization and prioritization skills
- Ability to professionally, and effectively communicate both orally and in writing
- Perform duties with accuracy, quality, and integrity
- Handle simultaneous projects, effectively multi-tasking and remaining flexible to last-minute changes
- Work in a team environment, while maintaining a pleasant disposition
- Work independently while using appropriate level of discretion to complete projects/assignments as directed
- Detail oriented
- Thorough knowledge of legal principles, research techniques, legal terminology, and medical terminology
- Strong interpersonal
- Must be able to type 60 wpm
- Experience with serving discovery, filing pleadings and other court documents preferred.
Responsibilities and Authorities:
- Perform assignments under attorney direction
- Organize and analyze information
- Organize case files including, but not limited to indexing, reports, charts, and numerical and tabular materials
- Cross-check and validate information
- Prepare written reports, correspondence, business letters, minutes, charts other documents as directed
- Interact with clients and opposing counsel as necessary to effectively perform assigned duties for Attorney(s)
- Miscellaneous projects as requested
- Assist attorneys in preparation for hearings
- All other duties as required
Education/Experience
- Associate degree, or equivalent work experience, bachelor’s degree a plus
- 1-2 years relevant legal experience to develop necessary knowledge base
- Defense litigation experience in Business and Construction preferred
- Experience with MS Office, Westlaw, case management software, and Outlook
- Experience with document production/management software
Benefits
Gallivan, White & Boyd offers a robust benefits package including: 401(k) plan, affordable health, dental and vision coverage, life insurance, critical illness, health savings account (HSA), flexible spending accounts to help offset the cost of dependent care and/or health care expenses (FSA), short term disability, long term disability, Teledoc to provide 24/7 access to a doctor by phone or online video, and an employee assistant program (EAP).