Admin. Support

Salary: $27-$30 doeGallaher Co. is a leading construction company with its HotShot Restoration division specializing in emergency services for water, fire, mold, and other disaster situations. But we're not just another restoration company - we're a one-stop service solution for the multifamily industry serving families both inside and outside our organization.We are seeking a highly organized and proactiveAdministrative Support professional to assist our Field Superintendent with day-to-day administrative responsibilities. This role exists to ensure the Field Superintendent can remain focused on overseeing job sites, conducting job walks, and managing field operations while administrative coordination is handled efficiently.This position will primarily support theField Superintendentand provide limited administrative support to the Project Manager.The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple tasks that support project flow, communication, and scheduling.Key ResponsibilitiesProvide administrative support to the Field Superintendent while they are managing projects in the fieldPrepare and send project-related communications and emailsAssist in creating and organizing project estimates and documentationHelp coordinate project schedules and track project progressSupport communication between field staff, office staff, vendors, and subcontractorsAssist with ensuring projects stay on schedule and within budget by maintaining organized documentation and tracking updatesHelp manage project files, job documentation, and reportingProvide limited administrative support to the Project Manager as neededAssist with general departmental coordination to keep projects moving smoothly from start to finishQualificationsMinimum 2 years of office administrative experienceExperience supporting projects, schedules, budgets, or administrative coordinationStrong organizational and time-management skillsExcellent written and verbal communicationMust be bilingual (English/Spanish required)Ability to manage multiple priorities and stay detail-oriented in a fast-paced environmentComfortable coordinating with both field teams and office staffProficiency in standard office software (email, spreadsheets, project tracking tools)Preferred QualificationsExperience in construction or restoration environmentsFamiliarity with water, fire, and mold remediation processes (not required but a strong plus)

Salary : $27 - $30