Facilities Coordinator

Our client, an international investment firm, is seeking a Facilities Coordinator to join the team on a long-term temporary basis. The position is on site at their beautiful Midtown, Manhattan office.

Who You Are

• 5 years of experience supporting facilities in a corporate environment
• Bachelor’s degree preferred
• Working knowledge of HVAC, MEP, lighting controls, and building management systems
• Experienced managing vendor relationships, contracts, and service
• Clear communicator – verbal and written
• Proficient in Microsoft Outlook, Excel, and Word
• You have a service-oriented mindset with a positive, team-focused approach
• Able to lift up to 50 lbs as required and perform basic repairs and maintenance tasks
• Must be willing to monitor and respond to facilities-related emails outside standard business hours, as necessary

What You’ll Do

• Manage facilities requests through an internal ticketing system
• Perform regular walkthroughs to identify maintenance and repair needs
• Coordinate vendor access with building management and onsite security
• Oversee vendor relationships, service contracts, and recurring maintenance
• Ensure vendors meet timelines and performance expectations
• Troubleshoot basic facilities issues before escalating when appropriate
• Track facilities supplies and manage ordering
• Support office moves, renovations, and space changes
• Perform basic repairs and maintenance, as needed
• Assist with event setups in coordination with the events team
• Maintain incident documentation and reports
• Adjust work hours as needed to support operational needs

What Success Looks Like

• Facilities issues are communicated clearly and resolved quickly
• The office environment remains functional, safe, and well-maintained
• Vendors perform reliably and meet service expectations
• Workplace disruptions are minimized through proactive oversight
• Internal teams receive consistent, high-quality facilities support

Pay Rate Range: $35-40 per hour, based on experience

Location: New York, NY – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.