What are the responsibilities and job description for the Executive Assistant position at Gabriella White?
Be the strategic partner who keeps our executive leadership focused, organized, and operating at their highest level.
The Executive Assistant provides proactive, high-level administrative and operational support to senior executives, anticipating needs, removing administrative friction, and protecting executive time and focus. This role is a trusted partner that exercises sound judgment, maintains strict confidentiality, and ensures executives can focus on their most impactful strategic work.
Gabriella White is home to our family of brands – Gabby and Summer Classics. We are growing in all areas of the business and are proud to be family-owned and operated since 1987. Together, we furnish life’s best moments, from the everyday to the exceptional. We are united by our vision as well as our collective spirit, and our culture is shaped by our core values: Dedication – Enthusiasm – Synergy – Integrity – Goal-Oriented – Nimble, or simply put DESIGN.
As a premier innovator, manufacturer, and retailer of luxury furniture and accessories, our brands are loved by designers and design-minded consumers for creating timeless outdoor living and transitional, eclectic furniture and accessories for every part of the home. We’re always looking for talented people to join our team and grow together.
- Competitive health, dental, and vision plans
- 401(k) plan with match after 12 months
- Sick, vacation, holiday, and parental time off
- Employee Assistance Program and Chaplain Services to support mental and emotional well-being
- Generous employee product purchase discount
- Proactively manage and optimize calendars for senior executives, anticipating needs, resolving conflicts, and protecting time for strategic priorities
- Coordinate meetings and logistics end-to-end, including scheduling, materials preparation, technology setup, and follow-up on decisions and action items
- Serve as a trusted gatekeeper and communications partner, screening requests and ensuring appropriate access and follow-through
- Manage executive travel and expense reporting with accuracy, foresight, and attention to detail
- Leverage AI-enabled tools and strong organizational skills to streamline workflows and improve efficiency
- Provide high-level administrative and operational support while maintaining strict confidentiality and professionalism
- Scheduling requests responded to and confirmed within 24 hours (same business day preferred)
- Zero missed or double-booked executive commitments
- Meeting notes and action items distributed within 24 hours when applicable
- Expense reports submitted on time with at least 98% accuracy