Executive Assistant

Job Purpose

Support Senior Executive members with daily operations as well as other members of the Progress Rail Albertville, AL office.

Req ID

11910BR

Work Location Options

LaGrange, IL

City

Albertville

State:

Alabama

Company Description

Progress Rail stands at the intersection of legacy and innovation—driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world’s largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD® locomotives that ride them, the company’s products are in operation across more than 100 countries—powering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of rail—they are making history every day.

Key Job Elements

• Provide C-level support for Senior Executives;
• Handle confidential material and sensitive data daily according to Caterpillar code of conduct;
• Maintain executive’s calendar using Microsoft Teams, and in-person meetings across multiple time zones;
• Manage domestic and complex international travel arrangements including visas and passports;
• General administrative duties including: answering phones, copies, faxing, mail, filing, and email;
• Multi-tasker and self-starter, operate daily with little or no direction;
• Analyze data and present reports when necessary;
• Weekly XM Infor Expense Management of domestic and international expense reporting;
• Coordinate on-site and remote training events, arrange facilities, hotel, IT logistics;
• Create and maintain Coupa (Finance system) purchase processes;
• Other executive assistant support and special projects as required.
  
  
  

Education / Training

High School degree, Bachelors Degree preferred;

Minimum 2 years in administrative position with 3-5 years preferred

Qualifications And Experience

• Expertise in Microsoft Office Suite, particularly in Excel, Word, and PowerPoint;
• Must be able to work well with all levels of the organization;
• Must be able to handle multiple responsibilities;
• Strong organizational skills;
• Excellent follow-through skills and attention to detail;
• Strong interpersonal skills;
• Proven written and verbal communication skills;
• Detail-oriented / sense of urgency / follow-through;
• Ability to take initiative, to work independently, and with confidentiality.
  
  
  

Essential and Physical Activities Functions:

• Strength – Position typically involves work in a standard office environment. Constant sitting;
• Motion – Position regularly requires standard repetitive motions and hand/eye coordination associated with office communications;
• Vision/Hearing Requirements – Regular verbal communications, including both talking and hearing;
• Work Environment – Work environment is consistent with standard office environment;
• Emotional Demands – Supports Sr Vice President and other executives in the LaGrange office, interfaces with international customers. Will require communication with diverse population, both internal and external to company, including customers, government representative, employees, and managers;
• Safety – Work environment is consistent with standard office environment.
  
  
  

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail Services.

Benefits

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
• Flexible Spending Accounts
• Paid Vacation
• Paid Holidays
• Paid Time-Off (PTO)
• Employee Assistance Plan
• Education Assistance Program
• Employee Recognition Programs
• Site specific Production and Incentive Plans
• Site specific Step and Skill Level Wage Adjustment Plans
• Site Specific Relocation and Sign-on Bonus Programs
• Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.
• Subject to position, eligibility, and plan guidelines. EEO Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.
  
  
  

Job Category

Administrative / Support / Communications

PRS Facility Location

Albertville, AL (PRSC Corp HQ) - 001