What are the responsibilities and job description for the Accounts Payable Specialist position at Gables Engineering, Inc.?
Seal Dynamics (A HEICO Company) founded in 1976, with its corporate headquarters based in Hauppauge, NY is a world leader in technical sales and the distribution of aerospace components.
Our unique marketing and technical sales approach are the most effective way to assist our customers in selecting products that reduce cost of ownership. Our current product portfolio includes structural, mechanical and electro-mechanical products associated with both airframe and engine applications across all ATA Chapters. Through our strategic partnerships with some of the most respected OEMs in the aviation industry, Seal Dynamics stocks and distributes in excess of 100,000 products globally in support of our customer requirements.
In addition to our distribution network, Seal Dynamics is a market leader in the design and development of FAA approved alternative parts. Our OEM licensed PMAs and Test and Computation PMAs offer our customers viable solutions in the reduction of operational costs.
Role -- Accounts Payable Specialist
The Accounts Payable Specialist is responsible for the day-to-day financial transactions relating to payments. The Accounts Payable Specialist must exercise discretion in executing essential functions and be able to work independently, following through on assignments and deadlines.
Primary Responsibilities:
- Ensure vendor and supplier invoices are paid in a timely and accurate manner while adhering to departmental procedures
- Compare invoice details (prices, terms of payment, etc.) to approved purchase orders or other approval documentation prior to payment
- Prepare ACHs, wires, checks, credit card payments, and manual payments for release
- Record AP activities (vouchers, payments, etc.) in accounting system
- Ensure AP related documentation is maintained in accordance with Company record keeping practices
- Exercise integrity and confidentiality in financial reporting
- Respond to vendor and supplier correspondence and inquiries via email
- Assist with month-end reporting tasks
- Assist in compiling information and documentation for audits
- Work with AR and other departments as needed to resolve issues
Position Requirements:
- High school diploma. Associate's degree in Accounting, Finance, or Business preferred
- 2 years of experience in Accounts Payable role using financial/accounting software
- Proficient in Microsoft Excel
- Excellent organization skills and attention to detail
- Communication (written and verbal) skills, including interpersonal and collaborative abilities
- Confident working independently and using initiative to guide through challenges
- Willingness to learn new skills
- Ability to follow up on pending issues and ability to meet deadlines