Office Services Assistant

Job Summary

G3 Engineering & Surveying is seeking an Office Services Assistant to join our team! In this role, you will be the first point of contact for visitors and clients, ensuring smooth daily operations within a professional office environment. Your organizational skills, friendly demeanor, and proficiency with office technology will contribute to creating an efficient, welcoming atmosphere. This role is perfect for motivated individuals eager to develop their administrative skills while contributing to a professional team. We value proactive problem-solvers who thrive in fast-paced settings and are committed to delivering outstanding support every day.

Duties

• Welcome clients, visitors, vendors, and employees promptly and professionally and notify the appropriate employee of their arrival.
• Answer, screen, and route incoming telephone calls and accurately document messages.
• Provide routine information to visitors while avoiding the release of confidential project, employee, client, or financial information.
• Monitor the company’s general email inbox and route inquiries to the appropriate department or employee.
• Maintain a professional, organized, and welcoming reception area.
• Coordinate incoming and outgoing mail, deliveries, packages, and courier services.
• Schedule conference rooms and maintain meeting-room readiness, including preparing spaces and coordinating refreshments when needed.
• Support visitor sign-ins, office access, confidentiality, and security procedures.
• Maintain general office supplies and coordinate replenishment with the appropriate contacts in branch offices.
• Provide consistent front-desk coverage during established business hours and coordinate coverage for breaks, meetings, and absences.
• Follow established procedures for handling unexpected visitors, client concerns, solicitors, deliveries, and emergencies.
• Scan, file, and maintain organized electronic and paper records in accordance with company procedures.
• Perform routine data entry and document preparation as assigned.
• Assist department team members with meeting logistics, calendar or event coordination, and other administrative tasks as requested.

Skills

• Professional, friendly telephone and in-person customer service.
• Clear and professional communication skills, both verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
• Strong organizational skills with excellent time management skills
• Ability to handle confidential information responsibly with attention to detail.
• Demonstrated clerical experience including data entry, filing, proofreading, and calendar management
• Ability to multitask and remain composed with frequent interruptions.
• Dependability and punctuality in maintaining front-desk coverage.
• Ability to follow established procedures and recognize when to escalate an issue.

Education and Experience

• High school diploma or equivalent required.
• Entry-level position and on-the-job training will be provided. Previous experience in reception, customer service, or office administration would be great as well.

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $15 - $16