Business Operations & Travel Expense Coordinator

Business Operations & Travel Expense Coordinator

• Leadership Support: Directly process travel and expense reports for Advanced EV leaders, ensuring 100% compliance with the Client Global Travel Policy and timely reimbursement.

• Employee Advocacy: Act as the primary liaison and advocate for Advanced EV employees with the Client Travel department. Resolve complex booking issues, clarify policy interpretations, and troubleshoot travel-related roadblocks on behalf of the team.

• Corporate Card Management: Assist team members with corporate travel card applications, tracking status and providing guidance on card usage and reconciliation procedures.

• Policy Oversight: Serve as the subject matter expert for the team’s T&E activities. Identify routine roadblocks—such as system errors or policy discrepancies—and effectively bring them to management for resolution.

• Team Concierge: Provide general travel and expense support to the Advanced EV team, acting as a primary point of contact for operational troubleshooting and "concierge" services to enhance team efficiency.

Onboarding & Training

• Onboarding Backup: Act as the primary backup support to the Onboarding Lead, assisting with the coordination of equipment, system access, and orientation schedules to ensure a seamless "Day 1" experience for new employees.

• Training: Support training for Advanced EV employees, assisting with scheduling and training documentation as required. Business Operations Support

• Workplace Experience Support: Manage office supplies, providing a welcoming environment for all employees onsite and maintaining inventory.

• General Support: Assist with Business Operations special projects, events, initiatives, merchandise, and services as needed.

Skills Required:

1. Administration – Corporate Card Management: Assist team members with corporate travel card applications, tracking status and providing guidance on card usage and reconciliation procedures.

2. Logistics – Leadership Support: Directly process travel and expense reports for Advanced EV leaders, ensuring 100% compliance with the Client Global Travel Policy and timely reimbursement.

3. Business Process Support - Onboarding Backup: Act as the primary backup support to the Onboarding Lead, assisting with the coordination of equipment, system access, and orientation schedules to ensure a seamless "Day 1" experience for new employees.

Skills Preferred:

1. Compliance Professional - Policy Oversight: Serve as the subject matter expert for the team’s T&E activities. Identify routine roadblocks—such as system errors or policy discrepancies—and effectively bring them to management for resolution.

2. Training Administration - Training: Support training for Advanced EV employees, assisting with scheduling and training documentation as required.

Experience Required:

• High School Diploma

• Bachelor’s Degree in Business Administration,

• Supply Chain, Finance or related field, or equivalent work experience

Experience Preferred:

• Exceptional data analysis skills. Some experience with automation of workflows is a bonus.

• Exceptional data analysis skills and attention to detail, with a focus on financial compliance

• Knowledge of administrative procedures and software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.)

• Experience with Travel and Expense reporting systems (e.g., Concur, SAP) and the ability to train others on these platforms

• Excellent organizational and time management skills, with a proven ability to be proactive and anticipate the needs of a high-energy team

• Ability to follow specific, detailed instructions while exercising judgment within the area of immediate responsibility

• Excellent written and verbal communication skills • Executive support experience

Education Required:

High School Diploma / GED

Additional Information :

***HYBRID / 4 days per week in the office***

Why work at G-Tech?
G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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