Administrative Assistant - (Healthcare Domian & HIPAA Must)

Administrative Assistant
Location: Freeport, TX

Why Work at OpTech/G-Tech?

OpTech/G-Tech is a woman-owned company that values your ideas, supports your professional growth, and provides a collaborative work environment. We offer:

• Competitive pay
• Health and dental benefits
• 401(k) program
• Training and development opportunities
• Career growth potential
• Flexible and remote work options (where applicable)

Apply today and grow your career with us!

Position Summary

The Administrative Assistant provides professional administrative and clerical support to a team while ensuring efficient day-to-day office operations. This role coordinates meetings, manages schedules and travel arrangements, prepares reports and expense documentation, and supports office administration activities. The ideal candidate is highly organized, dependable, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to employees and assist with daily office operations.
• Coordinate meetings, conference rooms, catering, visitor access, and office logistics.
• Answer and direct incoming calls, visitors, and mail.
• Maintain calendars and schedule meetings for team members and leadership.
• Arrange business travel, including flights, hotels, and rental vehicles.
• Manage office supply inventory and coordinate replenishment.
• Collect, organize, scan receipts, and prepare expense reports.
• Serve as the point of contact for office equipment and basic troubleshooting.
• Utilize Microsoft Office applications to complete administrative tasks efficiently.
• Prepare reports, correspondence, and routine documentation.
• Build effective working relationships and proactively support team needs.
• Follow company safety policies and maintain a professional work environment.

Required Qualifications

• High School Diploma or GED required.
• 0-5 years of administrative, customer service, healthcare administration, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and time-management skills.
• Ability to multitask and prioritize responsibilities effectively.
• Reliable, detail-oriented, and self-motivated.
• Ability to learn new systems, technologies, and processes quickly.

Mandatory Requirement

✅ HIPAA knowledge and experience handling confidential/sensitive information is required. Candidates must understand and follow HIPAA compliance guidelines and maintain strict confidentiality standards.

Preferred Qualifications

• Associate's or Bachelor's degree.
• Experience supporting healthcare, medical, clinical, or regulated environments.
• Experience with expense reporting, scheduling, and travel coordination.

Why work at G-Tech?
G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.