Senior Administrative Assistant (Executive Level)

Job Title: Senior Executive Assistant / Administrative Business Partner

Location: Plaquemine, LA (Onsite)

Duration: 3 months contract

Pay Rate Range - $26/hour on W2 - $30/hour on W2

Job Summary

We are seeking a highly experienced Senior Executive Assistant / Administrative Business Partner to provide strategic and administrative support to senior leadership. This role goes beyond traditional administrative responsibilities and requires a proactive professional who can anticipate needs, manage priorities, and operate with a high level of independence and discretion.

The ideal candidate will act as a trusted partner to leadership, ensuring smooth day-to-day operations while supporting broader business objectives.

Key Responsibilities

• Provide high-level administrative support to senior leadership, including complex calendar and time management
• Act as a primary point of contact between leadership and internal/external stakeholders
• Proactively anticipate and address leadership needs, ensuring priorities are aligned with business goals
• Coordinate and manage meetings, events, and conferences, including agendas, logistics, and technology requirements
• Prepare presentations, reports, and other business documents
• Manage complex domestic and international travel arrangements, including itineraries, visas, and documentation
• Screen and prioritize communications, responding independently when appropriate
• Handle highly confidential information with professionalism and discretion
• Support expense reporting (TER), review submissions, and ensure compliance with company policies
• Provide guidance and mentorship to junior administrative staff and contribute to team coordination
• Identify opportunities to improve processes and adopt new tools/technologies to enhance productivity

Required Qualifications

• Proven experience supporting senior leadership (VP level or above preferred)
• Strong organizational and multitasking abilities in a fast-paced environment
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and confidentiality
• Ability to work independently and make sound decisions with minimal supervision
• Experience managing complex calendars, travel, and executive communications
• Proficiency in Microsoft Office Suite and collaboration tools

Preferred Qualifications

• Experience in a large corporate or global environment
• Demonstrated ability to mentor or lead other administrative professionals
• Familiarity with expense management and internal business systems
• Strong problem-solving and decision-making skills

Key Competencies

• Proactive and self-motivated
• Strong attention to detail
• Adaptability and ability to manage changing priorities
• Relationship-building and collaboration skills
• Professional presence and executive-level communication

Why Join Us

• Opportunity to work closely with senior leadership
• High-impact role with visibility across the organization
• Collaborative and dynamic work environment

GTech is an equal opportunity employer and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, status as a parent, disability, age, veteran status, or other characteristics as defined by federal, state or local laws.