Purchasing Agent

Company Description G&G Outfitters is a premier full-service branded merchandise agency headquartered in Lanham, MD. The company combines innovative design, creative and marketing services, and promotional solutions to help clients define and differentiate their brands. With in-house capabilities such as screen-printing, embroidery, global sourcing, and storage and fulfillment, G&G Outfitters offers clients flexibility, cost savings, and rapid turnarounds. Team members collaborate closely with clients across industries, supporting custom merchandise programs from concept through delivery. The organization values quality, reliability, and service-oriented partnership.

Position Summary

The Purchasing Agent is responsible for executing day-to-day purchasing activities to ensure the timely and cost-effective procurement of goods and services that support business operations. This role serves as a key liaison between suppliers, internal stakeholders, and operational teams, managing purchase orders, monitoring supplier performance, and helping ensure products are delivered on time, within budget, and to company quality standards.

 Key Responsibilities

Procurement Execution

• Manage the full purchase order lifecycle, including requisition review, PO creation, supplier communication, order confirmation, and delivery tracking
• Source products and services in alignment with company specifications, timelines, and budget requirements
• Obtain and compare supplier quotations to support purchasing decisions
• Monitor open purchase orders and proactively follow up with suppliers to ensure on-time delivery
• Resolve supplier issues related to order discrepancies, shipping delays, pricing variances, or product quality concerns

Supplier Relationship Management

• Maintain strong working relationships with suppliers to support consistent service, quality, and responsiveness
• Coordinate with suppliers regarding lead times, inventory availability, production schedules, and shipment status
• Assist in identifying alternative suppliers or products when supply chain disruptions occur
• Support supplier performance reviews and maintain accurate vendor records

Inventory & Operational Support

• Partner with Purchasing, Operations, and Sales teams to ensure inventory and purchasing requirements are met
• Monitor inventory levels and assist with replenishment activities to minimize stockouts and operational disruptions
• Support demand planning efforts by communicating supplier lead times and product availability
• Assist in expediting critical orders and resolving supply chain issues impacting customer commitments

Systems, Reporting & Administration

• Maintain accurate purchasing records, supplier information, and item data within ERP systems (NetSuite preferred)
• Track and report on open orders, supplier delivery performance, and purchasing activity as needed
• Ensure purchase orders, receipts, and related documentation are properly maintained and compliant with company procedures
• Assist with invoice discrepancies and coordinate with Accounts Payable and suppliers to resolve issues

Process Improvement & Compliance

• Follow established procurement policies, approval workflows, and internal controls
• Identify opportunities to improve purchasing processes, supplier communication, and operational efficiency
• Support implementation and utilization of procurement systems and process enhancements
• Maintain a high level of accuracy and attention to detail in all purchasing transactions

Qualifications

• Bachelor's degree in Business, Supply Chain, Operations, or a related field preferred
• 1–3 years of purchasing, procurement, supply chain, customer service, or related operational experience (Preferred)
• Experience working within an ERP system (NetSuite preferred)
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication and supplier relationship management skills
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Strong attention to detail, problem-solving ability, and commitment to customer service
• Ability to work collaboratively across Purchasing, Sales, Operations, and Finance teams