What are the responsibilities and job description for the IT Project Manager position at FUSTIS LLC?
Urgent Role | Immediate Hiring
Role: Project Manager III – Software Implementation & Rollout
Location: Madison, WI- 100% Remote
Duration: 7 months contract with extension
Interviews: Video
Important Eligibility Requirement:
Candidates must currently reside in Wisconsin. Wisconsin residents only — no relocation candidates will be considered.
- The position is 100% remote.
- Candidates must be available to report onsite on Day 1.
- In-state travel of approximately 10%–20% may be required.
JOB DESCRIPTION:
Position Overview
Client is seeking an experienced Project Manager III to lead complex software implementation, rollout, and modernization initiatives within the Division of Public Health’s Office of Health Informatics.
The selected candidate will manage projects throughout the complete delivery lifecycle, from planning and requirements gathering through testing, deployment, stabilization, and transition to operations. This role requires strong project management, stakeholder communication, cross-functional leadership, and change management skills.
The ideal candidate will have extensive experience managing large-scale software implementations, coordinating internal teams and vendors, maintaining project controls, managing risks and dependencies, and ensuring successful deployment and operational readiness.
Key Responsibilities
- Lead complex software implementation and rollout projects from initiation through deployment, stabilization, and operational handoff.
- Develop and maintain project charters, integrated project plans, schedules, budgets, resource plans, and delivery roadmaps.
- Manage project scope, deliverables, timelines, dependencies, risks, issues, assumptions, and mitigation strategies.
- Coordinate cross-functional teams, technical staff, business stakeholders, vendors, contractors, and external partners.
- Lead requirements gathering, discovery sessions, business-process analysis, and project workgroup meetings.
- Oversee implementation readiness, system integration, data conversion, data migration, testing, user acceptance testing (UAT), and deployment planning.
- Develop stakeholder communication plans, coordinate training activities, and manage organizational change and adoption readiness.
- Prepare executive-level status reports, project updates, recommendations, decision logs, and risk assessments.
- Ensure projects meet applicable privacy, security, confidentiality, accessibility, regulatory, and operational requirements.
- Coordinate with legal, procurement, security, privacy, and data-governance teams to obtain necessary approvals before implementation.
- Manage vendor and consultant performance against contracts, statements of work, schedules, service levels, deliverables, and acceptance criteria.
- Identify opportunities to improve project delivery processes, data management, reporting, operational efficiency, and service outcomes.
- Monitor project performance, evaluate outcomes, and support continuous improvement and transition to ongoing operations.
Required Qualifications
Candidates must have 10 years of experience in each of the following four areas:
- Software Implementation & Rollout Management
- Experience managing software implementation and deployment activities.
- Expertise in deployment planning, implementation readiness, testing, stabilization, and transition to operations.
- Project Controls & Governance
- Experience managing integrated project plans, schedules, dependencies, risks, issues, and project status reporting.
- Ability to manage scope, resources, deliverables, decisions, and competing priorities across multiple workstreams.
- Stakeholder Communication & Coordination
- Experience communicating project progress, risks, decisions, and business impacts to leadership and affected stakeholders.
- Strong written, verbal, presentation, and facilitation skills for technical and nontechnical audiences.
- Cross-Functional Leadership
- Experience coordinating internal teams, vendors, subject-matter experts, and external partners.
- Ability to resolve complex issues, facilitate decisions, manage escalations, and maintain alignment across teams.
Preferred Qualifications
- Experience with organizational change management, communications planning, training coordination, and adoption readiness.
- Experience managing vendor-delivered software implementations or large-scale public-sector projects.
- Experience working with healthcare, public health, government, or other regulated programs.
- Familiarity with data governance, data quality, data integration, migration, reporting, privacy, and information security.
- PMP certification or equivalent project management training.
- Bachelor’s degree in Project Management, Business, Information Technology, Public Administration, or a related field. Equivalent education and substantial relevant experience may also be considered.
Interview Process
- Two virtual interview rounds via Microsoft Teams.
- Candidates must participate without AI assistance during interviews.
- A real-time photo must be uploaded as part of the interview process.