Administrative Manager

ASA's Mission is to maintain and enhance the quality, diversity, cost, and value of food in the campus dining programs, improving fiscally prudent and affordable food plans for students While ensuring the availability of desired and appropriate merchandise, products, and services for the campus community; Fostering and supporting the campus' core mission of academics, research, scholarship and intellectual creativity, inclusivity, and sustainability

The Administrative Manager serves as the primary administrative and operational leader for the Graduate Student Organization (GSO), overseeing daily operations and supporting the Executive Committee in advancing its mission.  This role provides strategic planning, financial oversight, event management, governance support, and campus-wide collaboration to enhance the graduate student experience across Stony Brook University's campuses.

Position Details:

Salary: $66,300 per year  FLSA Status: Exempt 

Schedule: Full-time; Must have flexible availability

Benefits:

• NYSHIP Health Insurance
• Dental and Vision Insurance
• Paid vacation, sick, holiday, and personal time
• 403(b), plus employer contribution after 1 year
• Tuition reimbursement
• Employee discount program
• Employee assistance program
• Flexible spending account

Required Qualifications:

• Bachelor's Degree
• Experience in management, planning and execution of Student Life programs
• Experience or knowledge of the Student Government operational responsibilities within a higher education setting
• Strong organizational, analytical, and interpersonal skills
• Ability to work collaboratively and independently
• Experience working within budget committees and constraints
• Working knowledge of database management systems and Google Suite

Preferred Qualifications:

• Understanding of SUNY Chancellor Guidelines, Student Government structure, and Student Affairs policies
• Previous experience and demonstrated competence in working with a diverse student body in a collegiate setting

Key Responsibilities:

• Manage day-to-day GSO operations and advise the Executive Committee
• Coordinate meetings, maintain records, and oversee organizational policies and procedures
• Support strategic planning, leadership development, and annual officer transitions
• Manage budgets, financial processes, reimbursements, and compliance with university policies
• Plan and execute graduate student programs, events, conferences and leadership initiatives
• Build partnerships across academic departments, Student Affairs, and university stakeholders
• Oversee communications, marketing, social media, newsletters, and website content
• Ensure compliance with governance requirements, elections, and organizational regulations.
• Prepare reports, presentations, and communications for university leadership and stakeholders
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ASA is an employer and educator recognized for valuing AA/EEO and Protected Veterans and Individuals with Disabilities.

No relocation or VISA Sponsorship is available.

ASA may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Human Resources at (631) 632-9306.

About Us

ASA's Mission is to maintain and enhance the quality, diversity, cost, and value of food in the campus dining programs, improving fiscally prudent and affordable food plans for students While ensuring the availability of desired and appropriate merchandise, products, and services for the campus community; Fostering and supporting the campus' core mission of academics, research, scholarship and intellectual creativity, inclusivity, and sustainability.

Salary : $66,300