What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Frontline Source Group - Nationwide Staffing & Executive Search?
Executive Assistant
Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence.
Company Profile
Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence
High-impact services to top-tier law, finance, and private equity firms across the nation.
Executive Assistant Role
As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team.
This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations.
Manage complex executive calendars, appointments, and meeting logistics
Prepare the CEO for meetings and events by compiling reports, documents, and key insights
Track CEOs priorities and ensure timely execution of follow-up tasks
Coordinate domestic travel for the CEO and support team travel needs as required
Maintain and update CRM systems, contact databases, and document archives
Take detailed notes, transcribe meeting summaries, and manage task assignments
Support client-facing events and assist with presentation materials
Manage general office operations including vendor liaison, supply orders, and equipment tracking
Oversee team expense reports and facilitate standard operating procedures for efficiency
Create and edit reports, internal documents, and PowerPoint presentations
Assist with civic, leadership, and professional commitments on behalf of the CEO
Take initiative on special projects and ad hoc tasks in a dynamic environment
Executive Assistant Background Profile:
Bachelor degree required
Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested
Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus
Highly organized with strong attention to detail, time management, and multitasking abilities
Strong written and verbal communication skills; must pass grammar and communication assessment
Discreet and professional, with a high degree of integrity and confidentiality
Tech-savvy with a willingness to learn new tools and systems
Positive, team-oriented attitude with strong interpersonal and relationship-building skills
Comfortable in a small office environment with hybrid flexibility
Must be authorized to work in the U.S. and pass a background check
Features and Benefits of Client
Competitive salary with annual bonus potential
20 days of PTO annually (vacation and sick leave)
Simple IRA retirement plan with 2% company match
Monthly healthcare stipend
Hybrid work schedule with in-office presence in central Houston
Collaborative team environment that values transparency, growth, and trust
High-touch role with direct access to executive leadership and the ability to make a real impact
Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
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