Temp. Bookkeeper/Administrative Assistant

Description

SUMMARY

The Bookkeeper plays a vital role in supporting the internal financial operations of the organization. This position is responsible for maintaining accurate financial records, supporting budgeting and reporting processes, and ensuring compliance with internal controls and accounting standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The ideal candidate will be detail-oriented, organized, and capable of managing multiple priorities while maintaining accurate and timely financial records.

Internal Bookkeeping Duties

• Maintain accurate records of internal accounts, including receivables and payables.
• Prepare and process internal invoices and expense reports.
• Reconcile bank statements and internal accounts regularly.
• Support month-end and year-end closing procedures.
• Assist in preparing internal financial reports and summaries for management.
• Ensure all financial data is categorized correctly for reporting and compliance.

Accounts Payable

• Review and process vendor bills, ensuring accuracy and timely payment.
• Maintain positive relationships with vendors and respond to billing inquiries.
• Prepare checks and electronic payments for approval and distribution.
• Track recurring payments such as rent, insurance, and benefits.

Accounts Receivable

• Process and track incoming payments from internal sources and partners.
• Follow up on outstanding balances with professionalism and tact.
• Prepare and make bank deposits; record transactions accurately using Bill.com and Quickbooks.

Administrative & Support Duties

• Support the Leadership team with special projects.
• Maintain organized digital and physical filing systems.
• Perform general office duties including copying, scanning, and form creation.
• Other duties as required.

Qualifications

QUALIFICATIONS

Education and Experience

• High School diploma or GED required; associate degree in accounting, business administration, or related field preferred.
• 2–5 years of experience in bookkeeping or accounting, preferably in an internal finance role.

Skills and Knowledge

• Proficiency in QuickBooks and Bill.com. 
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Knowledge of general accounting principles and relevant regulations (HIPAA, OSHA, etc.).
• Familiarity with office administration practices and procedures.
• Basic knowledge of office equipment operation and troubleshooting.

Personal Attributes

• Professional demeanor with a strong sense of responsibility.
• Strong organizational and time management skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Culturally competent and inclusive in all internal interactions.

WORK ENVIRONMENT & PHYSICAL DEMANDS

• Office-based role with regular computer use.
• Occasional lifting of up to 25 pounds.
• Moderate noise level in a collaborative environment.
• Regular use of standard office equipment including phones, computers, printers, and filing systems.

Salary : $29 - $34