Legal Support Specialist

Our client is seeking a highly organized and proactive Legal Support Specialist to provide advanced secretarial and administrative support to attorneys within their Real Estate, Land Use, and Litigation practice groups. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment, including working overtime as needed.

This position requires strong problem-solving and decision-making abilities, with a commitment to delivering accurate, efficient, and high-quality work. The successful candidate will demonstrate initiative, professionalism, and a positive, can-do attitude while handling challenges with confidence and resilience. Strong communication and interpersonal skills are essential for collaborating effectively across teams and delivering exceptional client service.

Key Responsibilities

• Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
• Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents.
• Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions
• Prepares and e-files pleadings and exhibits with courts.
• Prepares zoning lists and coordinate mailings to residents
• Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request.
• Provides status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed.
• Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details.
• Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements).
• Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters.
• Provides support with billing activities, including proofreading invoices and assisting with billing.
• Coordinates with firm travel agency to book travel arrangements.
• Prepares and submits expense reports and reimbursement requests accurately and timely.
• Organizes and maintains electronic and paper legal files in accordance with designated filing standards.

Qualifications

• Strong attention to detail, organizational, and time management skills.
• Proficiency with rules for court document filings.
• Responsive and professional, with a focus on providing excellent client service.
• Able to handle multiple tasks and meet deadlines in a fast paced environment.
• Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow up.
• Clear written and verbal communication skills and a professional demeanor.
• Able to work independently on routine tasks with minimal guidance and supervision.
• Available to work a full time schedule with flexibility for occasional overtime or extended hours.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred
• The ideal candidate will have 8 years of real estate land use ore litigation experience; law firm experience is preferred.
• Knowledge of laws, legal codes, or agency rules of assigned practice group/dept.

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Experience with E-Filing procedures with State, Federal courts.