Facilities & Office Services Manager

We are partnering with a large, nationally recognized law firm to hire a Facilities and Office Services Manager to support the Director of Administration and oversee core operational functions across their Los Angeles, CA office.

This is a hands‑on, high‑visibility role requiring exceptional judgment, follow‑through, and the ability to manage people, vendors, and building relationships in a fast‑paced legal environment - and we are seeking a reliable, detail‑driven operational leader who thrives in a dynamic, service‑oriented setting.

Why this role stands out:

• LA office with a long‑tenured, stable team; prior manager retired after decades in the role
• Oversight of Facilities, Reception, Food Service, and Office Services
• Direct management of three long‑standing staff members (Receptionist, Chef, Facilities Assistant)
• Additional oversight of a third‑party vendor, document production, mail/copy/FedEx operations
• High‑impact role partnering closely with building management and firm leadership
• Law‑firm experience is a strong plus, but not required

This position is in-office, Monday-Friday - hours are generally standard business hours, with potential flexibility depending on needs of the office.

Responsibilities:

• Manage day‑to‑day office operations across Facilities, Reception, Food Service, and Office Services
• Oversee vendor contracts, service levels, and building/maintenance relationships
• Ensure compliance with safety, emergency preparedness, and crisis‑management programs
• Support budgeting, purchasing, and coordination of office events and initiatives
• Partner with HR and Finance on staffing, parking, and payables processes
• Lead and develop a long‑tenured team with a focus on service, communication, and accountability
• Maintain strong relationships with building management and external vendors
• Monitor office needs, anticipate issues, and ensure smooth daily operations
• Oversee document production, mail, copy, and shipping workflows
• Ensure high standards of professionalism, responsiveness, and operational excellence

Qualifications:

• 7 years of facilities, operations, or office‑services management experience (law firm or corporate)
• Strong people‑management experience and comfort leading long‑tenured teams
• Proven experience managing vendors, contracts, budgets, and projects
• Excellent organizational, communication, and follow‑through skills
• Ability to exercise sound judgment, handle confidential information, and manage competing priorities
• Proficiency in Microsoft Office; familiarity with facilities management systems