Executive Assistant

We are partnering with a well‑established Dallas law firm to hire an Executive Assistant to support both the General Counsel (GC) and Chief Executive Officer (CEO).

This is a high‑visibility role requiring exceptional judgment, confidentiality, and the ability to manage complex priorities in a fast‑paced legal environment - and we are seeking a polished, strategic administrative professional who enjoys supporting senior leadership and thrives in a dynamic, high‑responsibility setting.

Why this role stands out:

· Direct support to the CEO and GC with significant leadership exposure

· High‑impact role supporting firmwide initiatives and executive operations

· Blend of business operations and legal‑focused responsibilities

· Hybrid schedule with flexibility for strong candidates

· Stable, nationally recognized law firm environment

Responsibilities:

· Manage complex, fast‑moving calendars and prioritize meetings, leadership commitments, and external engagements

· Coordinate travel, itineraries, and expense reporting

· Prepare, edit, and format executive‑level correspondence, presentations, reports, and internal communications

· Support firmwide strategic initiatives, including project coordination, timeline tracking, and follow‑up on action items

· Coordinate executive, leadership, and board meetings, including agendas, materials, logistics, and post‑meeting follow‑up

· Serve as a primary point of contact for internal teams, vendors, and external stakeholders

· Provide administrative support to the GC, including calendar management, meeting coordination, and legal‑related scheduling

· Assist with preparation, organization, and management of legal documents, agreements, and correspondence

· Maintain confidential legal files and records in accordance with firm policies

· Support legal operations including matter tracking, deadlines, compliance documentation, and reporting

· Coordinate with internal departments and outside counsel on legal and risk‑management matters

· Handle highly sensitive legal, employment, and risk‑related information with discretion

· Draft, proofread, and format a wide range of documents with exceptional accuracy

· Maintain organized electronic and physical filing systems, including document‑management and e‑signature platforms

· Anticipate executive needs, resolve administrative issues proactively, and recommend process improvements

· Manage competing priorities while maintaining professionalism and responsiveness

Qualifications:

· 5 years supporting General Counsel (law firm or professional services industry experience strongly preferred)

· Advanced proficiency in Microsoft Office with strong document‑formatting and presentation skills

· Strong proficiency with AI and emerging technology tools

· Excellent organizational, time‑management, and communication skills

· Ability to manage confidential information with sound judgment

· Ability to work independently and remain composed in high‑pressure environments