What are the responsibilities and job description for the Conflicts Analyst/New Business Intake Specialist position at Friedman Williams?
We are currently looking for a motivated, innovative, and experienced Conflict Analyst/New Business Intake Specialist. The position will include conflicts analysis, data entry, database management and general office work. The energetic individual will work in the Conflicts/New Business Intake Department reporting to the Director of Operations. The Conflicts Analyst is responsible for providing Conflict of Interest searches regarding new business and be responsible for processing the Firm’s new matter forms.
Essential Functions:
• Conduct thorough research, analysis and documentation of potential conflicts of interest associated with new clients and matters.
• Perform various duties such as filing and scanning, data entry, cross-referencing, copying, and retrieval.
• Review documents submitted for new client and existing client/matter acceptance.
• Perform conflict of interest search for Attorneys and staff members and resolving conflicts.
• Timely responsiveness to Attorney, Paralegals and Legal Assistants with conflict interest checks, client/matter status and support.
• Ensure all firm policies and procedures are adhered to before new clients are opened.
• Maintain accurate conflict database and provide excellent customer service to legal assistants and attorneys.
• Working knowledge of professional responsibility and legal ethic rules pertaining to conflicts.
• Employ and enforce risk management processes and procedures.
• Contribute to new business conflicts and intake process, procedure and technology improvement to enhance efficiency and manage risk
• Other duties and responsibilities as assigned.
Competencies:
• Exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Strong work ethic.
• Ability to handle confidential and sensitive information with the appropriate discretion
• Sound judgement and problem solving skills.
• Strong organizational and time-management skills.
• Ability to work independently, handle a high volume of work efficiently, and accept a high degree of accountability.
• Ability to multitask and prioritize assignments while consistently delivering quality work product
• Proven experience performing under pressure in a fast-paced environment, both individually and within a team setting.
• Proficiency with Microsoft Office, particularly with Excel and Access and Intapp Conflicts, and Aderant preferred
• Must have ability and willingness to work outside normal business hours as needed.
Education and Experience:
• 2 years of conflict experience in the legal industry
• Bachelor’s degree
