What are the responsibilities and job description for the Accounts Payable Specialist position at Frederick Fox?
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our growing finance team in San Francisco. This role will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate invoice processing, maintaining vendor relationships, and supporting month-end close activities.
The ideal candidate has experience working in a fast-paced environment, managing high-volume invoice processing, and partnering cross-functionally with accounting, procurement, and business stakeholders
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Key Responsibiliti
- esProcess high-volume vendor invoices accurately and efficient
- lyReview invoices for proper approvals, coding, and supporting documentati
- onPrepare and execute weekly payment runs via ACH, wire, and check paymen
- tsReconcile vendor statements and investigate discrepanci
- esRespond to vendor inquiries and resolve payment-related issues in a timely mann
- erMaintain accurate vendor records, including W-9 documentation and payment informati
- onAssist with month-end close activities, including AP accruals and account reconciliatio
- nsEnsure compliance with company policies and internal contro
- lsSupport annual audits by providing requested documentation and account suppo
- rtCollaborate with internal departments to resolve invoice and purchase order discrepanci
- esIdentify opportunities to improve accounts payable processes and efficienci
- esAssist with special projects and other accounting responsibilities as need
edQualificatio
- ns2 years of Accounts Payable experien
- ceExperience processing a high volume of invoices in a fast-paced environme
- ntStrong understanding of accounts payable principles and best practic
- esExperience with ERP systems such as NetSuite, SAP, Oracle, Workday, Microsoft Dynamics, or simil
- arIntermediate proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tabl
- esExcellent organizational skills and attention to deta
- ilStrong communication and problem-solving abiliti
- esAbility to manage multiple priorities and meet deadlin
- esAssociate's or Bachelor's degree in Accounting, Finance, or related field preferr
edPreferred Qualificatio
- nsExperience working within a multi-entity or high-growth organizati
- onExposure to month-end close process
- esKnowledge of 1099 reporting requiremen
- tsExperience with electronic invoice management syste