Administrative Assistant/Receptionist

The Administrative Assistant/Receptionist plays a vital role within a large team, providing essential support to ensure smooth office operations. Reporting directly to the Office Manager and Executive, this position manages daily reception duties, scheduling, and correspondence while maintaining efficient communication and organization across the office. The role involves the use of specific software such as CRM and scheduling tools, alongside standard office software, to streamline workflows and enhance productivity.

Responsibilities

• Manage reception duties and greet visitors
• Coordinate scheduling and calendar management
• Handle phone calls and direct inquiries
• Perform accurate data entry and maintain records
• Draft and manage correspondence
• Provide excellent customer service
• Organize office supplies and monitor inventory
• Maintain filing systems and office organization

Preferred Qualifications

• 3 years in administrative support roles
• High School Diploma or equivalent
• Proficient in Microsoft Office Suite
• Experience with calendar management and data entry
• Strong customer service and communication skills
• Effective time management and multitasking abilities
• Problem-solving mindset