Project Coordinator

JOB OVERVIEW:

The Project Coordinator plays a vital role in ensuring roofing, windows, and doors projects are completed on time, within budget, and to the highest quality standards. This position serves as the central point of communication between field crews, subcontractors, clients, and office staff — keeping every project moving from initial contract through final inspection.

KEY RESPONSIBILITIES:

Project Scheduling & Coordination

• Create and maintain detailed project schedules for residential and commercial roofing, windows, and doors jobs
• Coordinate labor, equipment, and materials to ensure crews are properly deployed
• Monitor daily progress and adjust timelines proactively to avoid delays
• Communicate schedule changes to all homeowners in a timely manner

Client Communication

• Serve as the primary point of contact for clients throughout the project lifecycle
• Provide regular project updates and respond to client inquiries promptly
• Address and resolve customer concerns professionally to ensure satisfaction
• Schedule post-job inspections with project managers and clients as needed

Materials & Procurement

• Coordinate material deliveries with homeowners

Documentation & Compliance

• Maintain accurate and up-to-date project files, including contracts, change orders, and permits
• Ensure all required permits are obtained before project commencement
• Document job progress with photos and written reports as needed

Financial Tracking

• Monitor project budgets and flag cost variances to management
• Assist with submitting progress billings and final invoices
• Track labor hours and material costs against project estimates

Safety & Quality Assurance

• Coordinate warranty follow-up work and punch list completion

REQUIREMENTS:

• 2–4 years of coordination, scheduling, customer service, or administrative experience.
• Strong organizational, multitasking, and time-management abilities.
• Excellent communication skills and comfort working in a fast-paced environment.
• Proficiency in CRM, scheduling systems, and Microsoft Office (especially Excel and Outlook).
• Ability to handle financial transactions and maintain detailed payment tracking.

PREFERRED:

• Experience in roofing, windows, doors, construction, home services, or field‑based project environments.
• Familiarity with logistics, material deliveries, or vendor coordination.
• Bilingual (English/Spanish) a plus.