Office Administrative Coordinator

Job Description The Office Services Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position is responsible for front desk management, administrative support, facilities coordination, and general office services to maintain a professional, efficient, and welcoming workplace environment. Reception & Front Desk Management Manage front desk operations, including handling calls and greeting clients, visitors, and vendors Receive, sort, and distribute mail and deliveries Office Administration & Operations Coordinate courier services, including updating records and uploading receipts Manage office supplies and pantry inventory, including sourcing quotations for office equipment Maintain office housekeeping standards, including meeting rooms and common areas Provide documentation support (e.g., uploading, downloading, organizing, and maintaining files) Facilities & Vendor Management Serve as the main liaison with building management Coordinate maintenance and servicing with external vendors (e.g., copier, water dispenser, pest control, air-conditioning, lighting repairs) Executive & External Coordination Schedule and coordinate meetings and appointments for the Director Liaise with government and local agencies as required Support internal event coordination and travel arrangements Assist with ad-hoc duties assigned by the Supervisor or Management Team QUALIFICATIONS & EXPERIENCE Diploma qualification with relevant administrative or office support experience Proficient in Microsoft Office applications Strong communication and interpersonal skills, including engagement with external stakeholders Well-organised, detail-oriented, and able to multitask effectively Reliable, proactive, and able to work independently and in a team Flexible in working arrangements during peak periods High level of discretion and professionalism in handling confidential matters At Fragomen, we offer excellent training and the opportunity to work with knowledgeable professionals and immigration law specialists. Finding the right person is very important to us. We hope that finding the right place is important to you. Interested? Apply now. Don’t forget to include your CV and cover letter. All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations. Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed. Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more. The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real-time compliance, WorkRight, its multi-jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship. With a global presence, multidisciplinary approach and investment in technology, Fragomen is uniquely positioned to address today’s immigration challenges and shape the future of workforce mobility. Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. At Fragomen, we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices: #LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. #FragomenForward: At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It’s part of our DNA—and always has been. Year after year, we are recognized as leaders in diversity in our industry. Giving Back. We have a deep history of giving back to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families. Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment Well-being. We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work-life balance and benefits that cover a wide range of well-being needs of all employees. Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. Our Feedback Works process includes three managerial check-ins per year to help you progress in your career. Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.