Document Services Coordinator

Job Description We are seeking a detail-oriented Document Services Coordinator to support the production and formatting needs of a fast paced creative and marketing environment. This role is heavily focused on the formatting, organization, and visual consistency of client facing and internal documents across Microsoft Office and Adobe Creative Suite applications. The ideal candidate has a strong eye for layout and design, understands the importance of brand consistency, and is highly organized when managing multiple formatting tasks and deadlines. This is a production focused role that works closely with senior members of the design team to ensure all materials are professionally formatted, visually polished, and aligned with established templates and brand standards. Key Responsibilities Format and update documents in Microsoft Word, PowerPoint, and Excel while maintaining brand consistency and template integrity Assist with production and layout tasks in Adobe InDesign and other Adobe Creative Suite applications Ensure proper use of fonts, paragraph styles, spacing, logos, imagery, and formatting standards across all materials Prepare polished presentations, proposals, reports, spreadsheets, and marketing collateral for internal and external distribution Review documents for formatting accuracy, visual consistency, and overall quality control Work from existing templates and style guides to produce clean and professional deliverables Collaborate with senior designers and marketing team members on production related tasks and deadlines Manage multiple projects simultaneously in a deadline driven environment Organize and maintain document files, templates, and version control   Qualifications Proficiency in Microsoft Office applications, particularly: Microsoft Word PowerPoint Excel Working knowledge of Adobe Creative Suite, particularly: Adobe InDesign Photoshop and Illustrator experience is a plus Strong attention to detail and organizational skills Good understanding of typography, layout, spacing, and visual hierarchy Ability to follow brand guidelines and formatting standards consistently Comfortable working in a fast-paced production environment with shifting priorities Strong communication and collaboration skills Ability to take direction and implement feedback efficiently   Preferred Experience 1 to 3 years of experience in document production, marketing support, graphic production, administrative design support, or a related field Experience supporting corporate, legal, consulting, marketing, or professional services environments is a plus Familiarity with template driven production workflows and branded materials Prior experience working with a project management system is a plus
 
 Key Traits for Success Highly detail oriented Reliable and deadline driven Strong sense of visual consistency Process minded with a production focused mentality Team player who can support multiple stakeholders efficiently All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws. Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed. Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more. The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real-time compliance, WorkRight, its multi-jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship. With a global presence, multidisciplinary approach and investment in technology, Fragomen is uniquely positioned to address today’s immigration challenges and shape the future of workforce mobility. Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. At Fragomen, we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices: #LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. #FragomenForward: At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It’s part of our DNA—and always has been. Year after year, we are recognized as leaders in diversity in our industry. Giving Back. We have a deep history of giving back to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families. Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment Well-being. We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work-life balance and benefits that cover a wide range of well-being needs of all employees. Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. Our Feedback Works process includes three managerial check-ins per year to help you progress in your career. Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.