Executive Assistant - CFO / CLO

Position Overview

We are currently seeking an experienced, highly organized, and service-oriented Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and select members of the Executive Leadership Team at our Santa Ana, CA headquarters.

The Executive Assistant plays a critical role in providing high-level, confidential administrative support to senior executives. This position requires strong organizational capability, proactive communication, sound judgment, and the ability to operate with discretion. The Executive Assistant manages complex calendars, coordinates travel, prepares presentations and reports, supports board-related activities, and serves as a key liaison between executives and internal/external stakeholders.

This role requires the ability to prioritize, anticipate needs, respond quickly, and maintain a high level of professionalism in a fast-paced environment.

• Executive Support & Coordination

• Provide direct administrative support to the CFO, CLO, and other assigned executive leaders
• Manage complex calendars, schedule meetings, coordinate logistics, and resolve conflicts proactively
• Coordinate travel, prepare itineraries, and manage expense reports
• Maintain advanced awareness of executive priorities, ensuring leaders are prepared for meetings, presentations, and commitments
• Handle confidential information with the highest degree of discretion and judgment.

• 
  Communication & Stakeholder Engagement

• Serve as a primary point of contact and liaison for internal and external stakeholders interacting with supported executives
• Draft, edit, and prepare correspondence, memos, presentations, and reports
• Build positive, professional relationships across departments and functional areas within FBM

• 
  Project Management & Operational Support

• Assist executives with special projects, cross-functional initiatives, and follow-up actions
• Track deadlines, deliverables, and milestones to ensure items remain on schedule
• Support creation and refinement of presentations, dashboards, and executive briefings

• 
  Administrative Excellence

• Organize and maintain executive files, documents, and associated systems
• Ensure professional meeting preparation, including agendas, minutes, and action item tracking
• Anticipate needs and proactively strategize to optimize executive time and effectiveness
• Provide backup support to other administrative team members as required

• 
  Miscellaneous
• In this role, there may be special projects or other job duties assigned

• Education & Experience

• Bachelor’s degree preferred
• 5 years of experience supporting C-suite or senior executives, preferably in a mid-size or large organization
• Experience supporting finance, legal, or corporate governance functions highly preferred

• 
  Skills & Competencies

• Exceptional organizational and time management skills with the ability to manage and prioritize multiple tasks
• Strong written, verbal, and interpersonal communication capabilities
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience preparing executive-level presentations
• Demonstrated ability to act with discretion, confidentiality, and sound judgment
• Strong problem-solving capability and meticulous attention to detail
• Ability to work independently, collaboratively, and under minimal supervision
• Adaptability to change priorities and deadlines in a fast-paced business environment

• 
  Additional Requirements

• Occasional evening or weekend work may be required
• Ability and willingness to work overtime as business needs dictate.
• Travel up to 5%
• Commitment to FBM’s core values: Safety, Customer Focus, Teamwork, Integrity & Honesty, and being a Company of Choice for employees and customers

Chief Financial Officer, with dotted-line support to the Chief Legal Officer and assigned Executive Leaders.

• Base: $35 - $40 per hour
• Bonus: 10% Target Bonus
• Total Compensation (Base Bonus): The successful candidate could reasonably expect a Total Compensation Package in the range of $75,000 - $95,000
• Equity: This role is not eligible for equity opportunities, awards or grants.

• Medical
• Dental
• Vision
• HSA/ FSA plans
• Voluntary Life and Accidental Death & Dismemberment (AD&D) Insurance
• Critical illness, Hospital Indemnity, Accident Coverage
• Legal Insurance Plan
• Generous 401(k) plan with company match

Foundation Building Materials is an Equal Opportunity Employer and committed to providing equal employment opportunities to all individuals, including those with disabilities. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered. All employment decisions are based on business needs, job requirements, merit, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, we provide reasonable accommodations to qualified individuals with disabilities to help them perform the essential functions of their job. If you need assistance or an accommodation during the application process or while employed, please contact Human Resources at Talent@myfbm.com.