What are the responsibilities and job description for the Office Manager position at Foster Partners?
Join Our Team as an Office Manager (Miami) at Foster Partners
At Foster Partners, we don’t just design buildings — we shape the future of sustainable architecture, engineering, urbanism, and design.
Founded by Norman Foster in 1967, our studio is built on innovation, creativity, and purpose — the driving forces behind some of the world’s most iconic projects.
About the role:
This is a unique FTC (4 months) opportunity to become the organisational heart of our newest US location. We’re seeking a resourceful, proactive, and highly professional individual who thrives in a fast-paced environment, works confidently on their own initiative, and brings absolute discretion and confidentiality to everything they do.
What You’ll Be Doing:
✔️Oversee daily office operations, including housekeeping, supplies, post/couriers, facilities, and supplier management.
✔️Coordinate meetings and hospitality, managing room bookings, logistics, presentations, and catering for staff and guests.
✔️Manage travel arrangements for the Miami team, including flights, transfers, hotels, and related logistics.
✔️Handle financial administration, including invoice processing, vendor accounts, office budgets, and credit card reconciliation.
✔️Provide front-of-house support, greeting visitors, answering calls, and ensuring a professional client experience.
✔️Liaise with London teams (Administration, HR, Accounts, Facilities) to ensure aligned processes and smooth operational coordination.
✔️Support senior leadership, conducting research, implementing improvements, and offering flexible assistance as needed.
What We’re Looking For:
🔹Bilingual English/Spanish
🔹Previous experience in office management and working with senior leadership
🔹Strong Microsoft Outlook, Word and Excel skills
🔹Experience managing confidential information with tact and discretion
🔹Excellent organisation, communication, and interpersonal skills
🔹A proactive, flexible, and resilient approach
🔹Professional presentation and confidence representing Foster Partner
You’ll be part of a globally respected architectural and design practice, contributing to the launch and success of an exciting new Miami office. This role offers autonomy, variety, and the chance to work closely with senior leadership in an inspiring creative environment.