Office Manager

About the Employer

Rex and Margaret Fortune School of Education is a comprehensive education system including non-profit preschools, a network of tuition-free public charter schools (TK–12), and a School of Education offering master’s and educator preparation programs accredited by the California Commission on Teacher Credentialing.

We prepare students for college beginning in preschool and are deeply committed to closing the African American achievement gap across Sacramento and San Bernardino Counties.

Our Mission

To graduate high-achieving students of good character prepared for college and citizenship in a democratic society.

Our Vision

To prepare teachers for service in public schools with competence and sensitivity that enable them to develop students to their fullest potential.

Our Approach

At Fortune School, our educational philosophy is based on The Five Pillars:

1. High Expectations
2. Choice and Commitment
3. More Time
4. Focus on Results
5. Citizenship

These principles guide every program we offer—from preschool to master’s level education.

Job Summary

The Office Manager is the cornerstone of daily operations at the school site, ensuring efficiency, accuracy, and exceptional service to students, families, and staff. This role supports the Principal and school community by managing administrative and financial functions, maintaining accurate records, and coordinating communication between the site and Central Office.

The Office Manager must be detail-oriented, highly organized, and capable of handling multiple priorities while maintaining professionalism and confidentiality.

Essential Duties and Responsibilities

Administrative Support & School Operations

• Provide direct administrative assistance to the Principal, staff, and families.
• Answer and route phone calls, prepare correspondence, and manage office communications.
• Maintain organized files, student records, and correspondence logs.
• Oversee visitor check-in procedures, ensuring compliance with site safety protocols.
• Support emergency and crisis management procedures (e.g., fire drills, lockdowns).

Financial Management

• Perform bookkeeping and accounting duties for the school site.
• Prepare and process deposits for submission to Central Office.
• Track and reconcile petty cash, student activity funds, and parent organization accounts.
• Attend budget-related meetings and ensure financial transactions adhere to Fortune School policies.

Collaboration & Communication

• Work collaboratively with Central Office to ensure compliance with organizational policies.
• Communicate effectively and courteously with parents, staff, students, and community members.
• Maintain confidentiality regarding student, staff, and financial information.
• Provide outstanding customer service to internal and external stakeholders.

Other Duties

• Provide back-up coverage to other office roles as needed.
• Supervise projects and ensure completion of assigned tasks within deadlines.
• Support a positive and inclusive school environment that aligns with Fortune’s core values.

Knowledge, Skills, and Abilities

• Strong bookkeeping and accounting skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple priorities and meet deadlines in a dynamic school setting.
• Effective problem-solving and critical-thinking skills.
• Skilled in Microsoft Office Suite (Word, Excel, Outlook); proficient in spreadsheets and databases.
• Ability to handle stressful or sensitive situations with professionalism and discretion.
• Exceptional verbal and written communication skills.
• Knowledge of school operations and district policies (preferred).

Compensation and Benefits

• Salary Range: $20.00 - $23.00 per hour
• Paid Time Off: 12 sick days, 12 vacation days, and 2 floater days
• Retirement: 403(b) with up to 4% employer match after one year
• Health Coverage: 100% paid medical, dental, and vision for employee and eligible dependents
• Professional Development: Ongoing training and growth opportunities within Fortune’s expanding network

At Fortune School of Education, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $20.00-$23.00 per hour.

Education and Experience

• Bachelor’s degree preferred or equivalent experience.
• Minimum two years of office management experience, preferably in an educational setting.
• Proficient in Microsoft Office and Excel; ability to type at least 35 words per minute.
• Strong command of the English language, both written and oral.

Working Environment

• Office environment within a busy school campus.
• Frequent interruptions and high level of interaction with students, parents, and staff.
• Requires sitting, standing, walking, lifting up to 25 pounds, and repetitive hand motions.
• Must maintain a clean, organized, and professional workspace.

Clearances

• Department of Justice (DOJ) and FBI Fingerprint Clearance
• Tuberculosis (TB) Screening

Equal Employment Opportunity

Fortune School of Education provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Salary : $20 - $23