What are the responsibilities and job description for the Administrative Asssistant - Facilities position at FORTUNE SCHOOL OF EDUCATION?
About the Employer
Rex and Margaret Fortune School of Education is a comprehensive education system including non-profit preschools, a network of tuition-free, public charter schools (TK-12th), and a school of education with master's programs and educator preparation programs accredited by the California Commission on Teacher Credentialing in Sacramento/San Bernardino County. We prepare students for college starting in preschool, Transitional Kindergarten in San Bernardino and Sacramento Counties, and are focused on closing the African American achievement gap.
Our Mission
To graduate high-achieving students of good character prepared for college and citizenship in a democratic society.
Our Vision
To prepare teachers for service in public schools with competence and sensitivity that will enable them to develop students to their fullest potential.
Our Approach
At Fortune School, our education philosophy is The Five Pillars: 1) High Expectations, 2) Choice and Commitment, 3) More Time, 4) Focus on Results, and 5) Citizenship. We follow this philosophy in all our academic programs in service to the wide range of people we serve, from preschool to master's.
Job Summary
The position of Facilities Administrative Assistant involves assisting the Director of Facilities and Maintenance with secretarial and administrative tasks to manage administrative and clerical responsibilities. This includes planning and organizing office activities, facilitating communication flow, and conducting receptionist duties at the Home Office front desk.
- Mail collection, sorting, and distribution
- Prepare packages for delivery
- Greet all guests
- Answer multiline phone system, direct callers to the appropriate recipient, accurately record and deliver messages
- Inventory and order office supplies
- Minor service to office equipment: fax machine, copier, postage machine
- Maintain the reception area and classroom housekeeping
- Assist Home Office staff with projects, as needed
- Serve as Administrative support to the Facilities and Maintenance Department.
- Assist with executing organization-wide events and initiatives
- Make travel arrangements
- Hospitality/event planning
This is a 12-month role with comprehensive benefits, including 100% full coverage of base plans, medical, dental, and vision for the employee and their eligible dependents. Additional perks include 96 hours of sick pay per academic year, 12 accrued vacation days, and fully paid breaks during Spring Break, Thanksgiving break, and a 2-week winter break.
Hours: 8:00 am - 5:00 with a 60-minute unpaid lunch
Qualifications:EDUCATION AND EXPERIENCE:
** Bachelor’s degree or equivalent required
** At least three years of office experience
** Proficient in Access, Microsoft Office, PowerPoint, Excel, and able to type 50 words per minute
** Complete command of the English language, written and oral.
** Knowledge of website management, email systems, mail merge, etc.
Comments and Other Information
Fortune School of Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
OUTSIDE AGENCIES/RECRUITERS - We are not working with outside agencies/recruiters to fill this position. Please do reach out to us directly if you are interested. We appreciate your respect and cooperation in not engaging with attempts to place your staff with our company. Thank you for understanding our internal process and for your interest in joining our team at Fortune.
Salary : $20