Part Time Administrative Assistant

Part-Time Office & Hospitality CoordinatorSchedule: Monday–Friday, 8:00am - 12:00pm PM (25 hours per week)Pay - Rate: $30.00/hrLocation: Boston, MA - Onsite 1 floor, 20 associatesJob SummaryThe Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support.The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs.Key ResponsibilitiesHospitality & Client ExperienceDeliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates.Serve as the primary point of contact for all employee requests and onsite needs.Register and check in guests in coordination with the Security team.Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team.Build strong relationships through proactive communication and dependable follow-up.Front-of-House OperationsManage guest registration and direct inquiries (no traditional reception desk).Answer and route company phone lines as needed.Ensure conference rooms are booked, set, maintained, and reset throughout the day.Office Operations & AdministrationMaintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms.Monitor, order, and restock office, pantry, and beverage supplies.Order office lunches on a regular basis.Sort and distribute daily mail.Facilities & Vendor CoordinationCollaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional.Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep.Administrative SupportUse Outlook and ticketing systems to manage requests, track tasks, and communicate updates.Run end-of-day reports and provide routine updates to remote managers.Assist with any additional reasonable administrative or hospitality-related tasks.QualificationsCollege degree preferred.Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience.At least 2 years of experience in a client-facing corporate environment.Strong written and verbal communication skills (writing sample may be required).High-energy, polished, and hospitality-driven demeanor.Comfortable working independently and staying mobile throughout the space.Proficient with Outlook; experience using ticketing systems.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Company DescriptionForrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.

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